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Job requirements
Essential
23 listedRequirements the employer expects applicants to meet.
- Skills
Proficient in the use of Microsoft Office applications and in particular: MS Word; MS PowerPoint; MS Excel; and MS Outlook.
- Skills
Competent with typing, word processing and using spreadsheets
- Skills
Ability to communicate, both written and verbally, clearly and effectively with a range of people
- Skills
Excellent organisational skills with the ability to work both independently planning and organising own workload as well as collaboratively as part of a team, prioritising workload, working under pressure, multi-tasking and meeting deadlines
- Knowledge
Understanding of the NHS and Leeds Teaching Hospitals NHS Trust
- Knowledge
Basic understanding of Construction Projects
- Knowledge
Basic understanding of Project Management processes
- Knowledge
Knowledge of administration procedures including the use of IT systems used to manage projects
- Experience
Experience of working within an administrative environment
- Experience
Scheduling and co-ordinating meetings and appointments
- Experience
Diary management
- Experience
Making and co-ordinating arrangements for internal and external meetings, events and other such project related activities
- Experience
Supporting the preparation of agenda's, meeting information and printing meeting papers for Senior Project Staff; attending meetings as may be required from time to time; taking and preparing minutes/actions; and following-up on meeting actions as directed by Senior Project staff
- Experience
Implementing, working within and developing office systems and procedures
- Experience
Assisting with the collation and preparation of project related information for reporting purposes
- Experience
Working with the general public; external health and non-health related organisations; and liaising with healthcare professionals
- Personal Qualities
Motivated and able to communicate well within a multidisciplinary team
- Personal Qualities
Demonstration of enthusiasm for the post
- Personal Qualities
Understanding of the need for confidentiality and discretion
- Personal Qualities
Flexible approach to working practices
- Qualifications and Training
Foundation degree of NVQ level 4 to 5
- Qualifications and Training
ECDL or other equivalent IT application based qualifications
- Qualifications and Training
Project Management Qualification
Desirable
Not listed in the available specification.
Job summary
A commitment to delivering a professional administrative and project support service. A commitment to maintain a positive and professional attitude at all times. A commitment and willingness to support colleagues. Self-motivated and the ability to be flexible with regard to working practices, workload; and working hours. A commitment to continually maintaining and improve the quality of services. A commitment to working and positively contributing to a team environment. A commitment to attend and participate in all mandatory training and to your own professional development and learning as identified through the staff appraisal process. Please see the attached job description for further information about this vacancy.
Main duties of the job
Working within a multi-disciplined project-based environment, the post holder shall provide project administrative and secretarial support to the Leeds Teaching Hospitals NHS Trust (LTHT) and particularly the Building & Engineering (B&E) capital programme and PMO. The post holder will provide professional comprehensive administrative assistance supporting senior members of the B&E capital team in the delivery of the investment plans and other LTHT Projects as may be directed from time-to-time. It is expected that the Project Administrator shall develop an understanding of B&E and/or other projects where they are providing support. The B&E capital programme reflects the Trusts vision the delivery of patient focussed services in a modern and fit-for-purpose world-class healthcare setting. It includes investment in the Leeds General Infirmary and St Jamess University Hospital sites as well as the Trusts other community hospitals. The programme is delivered by the Trusts capital team which is responsible for delivering and supporting a wide range of small, medium, and large capital and service-based Projects. The Project Administrator shall be expected to support projects across the Directorate and the wider Trust as may be directed from time-to-time.
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Details
- Date posted: 16 September 2026
- Pay scheme: Agenda for change
- Band: Band 4
- Salary: £28,392 to £31,157 a year
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 002095
- Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom
Job responsibilities
For questions about this job, contact:
Name: Tim Watts Position: Head of PMO Email: Timothy.Watts2@nhs.net Shortlisting Date: w/c 5th October 2026 Interview Date: w/c 12th October 2026
Job Summary
Working within a multi-disciplined project-based environment, the post holder shall provide project administrative and secretarial support to the Leeds Teaching Hospitals NHS Trust (LTHT) and particularly the Building & Engineering (B&E) capital programme and PMO. The post holder will provide professional comprehensive administrative assistance supporting senior members of the B&E capital team in the delivery of the investment plans and other LTHT Projects as may be directed from time-to-time. It is expected that the Project Administrator shall develop an understanding of B&E and/or other projects where they are providing support.
The B&E capital programme reflects the Trust’s vision the delivery of patient focussed services in a modern and fit-for-purpose world-class healthcare setting. It includes investment in the Leeds General Infirmary and St James’s University Hospital sites as well as the Trust’s other community hospitals. The programme is delivered by the Trust’s capital team which is responsible for delivering and supporting a wide range of small, medium, and large capital and service-based Projects. The Project Administrator shall be expected to support projects across the Directorate and the wider Trust as may be directed from time-to-time.
Why you should join our Team
The Capital Projects PMO supports a busy Building and Engineering team working on a wide range of construction and reparations projects across the entire Leeds Teaching Hospital’s Trust estate. With over 100 projects, totally over £80M in progress at any one time, the PMO administrator role is a key support to this busy team, offering administration, governance and assurance.
In our team, you’ll have the opportunity to provide administrative support to projects that will have a real impact on the provision and quality of care we deliver at Leeds Teaching Hospitals, supporting the health of people within our community.
What you will bring to the role
- A commitment to delivering a professional administrative and project support service.
- A commitment to maintain a positive and professional attitude at all times.
- A commitment and willingness to support colleagues.
- Self-motivated and the ability to be flexible with regard to working practices, workload; and working hours.
- A commitment to continually maintaining and improve the quality of services.
- A commitment to working and positively contributing to a team environment.
- A commitment to attend and participate in all mandatory training and to your own professional development and learning as identified through the staff appraisal process.
Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our Trust values
The Leeds Way is working together to support each other and deliver the best possible care to patients.
We are….
Responsible Open and Honest One Team Kind
Our Trust priorities
Our purpose: Excellent, safe and sustainable care for every patient every time
Our priorities:
People Improvement and Innovation Partnerships Outcomes
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
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Applying for this NHS job
This advert is for PMO Administrator with Leeds Teaching Hospitals NHS Trust in Leeds, England. It is listed as a Band 4 Administrator role. The advertised salary is £28392.00 to £31157.00. The contract type is Permanent. The application deadline is 02 Oct 2026.
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