Pharmacy Purchasing and Invoicing Officer (Internal Only)

Job overview

**This position is open to staff working at the Trust in the ‘ECT Family’ this includes current East Cheshire NHS Trust employees, both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.**

Subject to job matching

We are seeking a highly motivated and enthusiastic individual to join our Pharmacy Procurement team.

This is an exciting opportunity to become part of a friendly, supportive and dedicated team, delivering a high-quality pharmacy procurement service within the Trust.

We are looking for someone who is:

• Methodical, reliable and highly organised
• Able to pay close attention to detail
• A strong team player with good communication skills
• Enthusiastic, motivated and committed to patient safety
• Proficient in working practices associated with NHS hospital pharmacy

You will work closely with a wide range of stakeholders, including suppliers, finance team, Shared Business Services (SBS), ward staff, pharmacy colleagues, pharmaceutical representatives and the Medicines Procurement and Supply Chain team, to ensure the efficient and timely supply of medicines.

Hours per week: 22.5

Main duties of the job

The post holder will be responsible for a range of procurement and stock management duties, including:

• Ordering and invoicing pharmaceutical goods
• Chasing and resolving overdue orders
• Managing and responding to supply issues
• Maintain accurate EDI system information, uploading updated supplier data monthly and ensuring contracts are correctly matched
• Ensuring adequate stock levels are maintained to support safe and effective patient care
• Respond to urgent medicine requests liaising with suppliers and other NHS hospitals as required. Use effective and persuasive communication skills to secure supply and negotiate delivery arrangements and charges for urgent orders.
• Using own judgement, communicate out‑of‑stock items to pharmacy and other healthcare staff where there is a potential impact on patient care.

You must be able to work under pressure, adapt to changing priorities, and demonstrate effective problem‑solving skills, particularly when dealing with medicine supply challenges.

We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons.

Non-UK or Irish applicants should check their visa and this role’s eligibility for sponsorship before applying. For further information please visit Visas and immigration - GOV.UK (www.gov.uk)

Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents.

Detailed job description and main responsibilities

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job you’re applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.