Pharmacy Assistant Procurement & homecare

Job overview

An exciting opportunity has arisen for a Pharmacy Procurement & Homecare Assistant to join our friendly and supportive Pharmacy team.

The successful candidate will provide administrative and operational support to the Pharmacy Homecare, high cost drugs and procurement team, helping to ensure medicines and associated products are ordered, received, processed and supplied to patients safely, efficiently and in a timely manner. This is a busy role which requires good organisational skills, attention to detail and the ability to work effectively as part of a multidisciplinary team. You will work closely with pharmacy staff, suppliers, homecare providers and other NHS departments to support the delivery of a high-quality service.

Full training will be provided.

You will be required to work a late night until 6pm and weekends/ bank holidays on a rotational basis.

Main duties of the job

The successful candidate will assist with the day-to-day duties of the Pharmacy Homecare, high cost drugs and procurement services including: - Processing pharmacy orders and raising purchase orders using the appropriate electronic systems. - Receiving and checking deliveries of medicines and pharmacy-related products. - Assisting with stock management, including monitoring stock levels and identifying items requiring replenishment. - Supporting the safe and efficient supply of medicines through homecare services. - Processing homecare prescriptions and documentation in accordance with departmental procedures. - Liaising with homecare companies, wholesalers and suppliers regarding orders and deliveries. - Responding to telephone and email enquiries from patients, healthcare professionals and external organisations in a professional and helpful manner. - Maintaining accurate and up-to-date records on pharmacy systems and spreadsheets. - Filing and processing documentation in accordance with NHS and departmental procedures. - Supporting invoice checking and resolving straightforward purchasing queries. - Escalating any discrepancies, delays, shortages or other issues to the appropriate member of the Pharmacy team. - Maintaining confidentiality at all times and working in accordance with information governance requirements. - Assisting with general administrative duties within the Pharmacy Procurement and Homecare - Working flexibly to support the wider Pharmacy service when required.

Detailed job description and main responsibilities

To process the automatic ordering on the pharmacy computer system, communicating any issues the senior ATO, Technician or chief Pharmacy Technician. To transmit orders to the appropriate supplier electronically and via email as necessary. To reconsolidate invoices on the pharmacy computer system. To report any discrepancies in price from the order price and invoice price, reporting to the senior ATO / technician as appropriate. To monitor outstanding credits and to liaise with suppliers and wholesalers to ensure receipt. To deliver copy invoices to the trust finance team To assist with creating, receipting and invoicing of patient specific orders ensuring that each component is completed in a timely manner. To scan and file patient specific orders into the relevant electronic folders To maintain the pharmacy procurement inbox, ensuring that invoices are printed, and emails actioned in a timely manner. To accurately check deliveries, inputting data onto the pharmacy computer system relating to all purchase orders. To accurately put stock away in the correct location including the pharmacy robot. To scan and file completed purchase orders and associated delivery documentation into the relevant electronic folders. To ensure all documentation relating to procurement/ invoicing and homecare are filed correctly and retained according to Standing Financial Instructions, such that retrieval can be made when required. To ensure all requirements of the wholesaler dealers license are achieved and maintained in accordance with MHRA requirements To be responsible for maintaining a clean and tidy working area To participate in the supply of stock medication via the ward top up services, including automated medicines cabinets To accurately pick and issue stock to wards, departments and sub stores. To act upon Medicines and Healthcare Products Regulatory Agency drug alerts, producing any necessary information To supply urgent stock requests against written orders To follow the appropriate procedures for waste, expired stocks and spillages.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.