PFI Estates Officer

Job overview

The post holder will Support the Estates & Facilities Management Team in continuously improving PFI & the built environment across all Trust sites.  The post holder will support the PFI & Estates Compliance Manager and the Directorate teams in the delivery of Directorate plans and PFI Estates Services to all Trust sites.

Main duties of the job

The post holder will be the lead for audits of the built environment to ensure the hospital meets the standards required for Safe, Effective, Personal care to meet patient needs. They will provide assistance in the management of projects ranging from statutory compliance works, minor capital or revenue funded projects, life cycle, Trust variation schemes and passive fire protection improvement programmes.

Detailed job description and main responsibilities

• Undertake estates compliance audits and condition surveys.
• Assist in the delivery of the Estates Capital, variation Programmes, refurbishment, renovations and office moves.
• Assist the team in the creation of project briefs, feasibility studies and actively participate on project delivery groups.
• Manage small projects ensuring they are delivered within budget, within scope and within the agreed project programme.
• Support the Estates Department in the implementation of the Premises Assurance Model.
• Provide technical and administrative support to all major and minor Trust projects, for example writing specifications/reports for managers and service users, and helping to put together contracts, tenders and bids.
• Manage specific tasks in relation to the monitoring of the PFI Hard FM Service Provider.
• Manage and monitor elements of the Planned Preventative Maintenance and lifecycle programmes as provided by the PFI Hard FM Service Provider.
• Liaise with all levels of Trust staff to review requirements for works to be undertaken and follow the small works process to manage the work through to completion.
• Act as a point of contact to Departments in the Trust for issues which have been reported to the FM Helpdesk and not successfully resolved.
• Write, review and adhere to Estates/PFI specific policies and procedures.
• Develop a good understanding and knowledge of PFI Hard FM procedures ensuring these are followed at all times.
• Develop a good working relationship with the Hard FM Service Provider.
• Monitor and review the completion of small works jobs to ensure they are completed to the required standard.
• Develop a good understanding of the PFI Schedule 22 Variation Process.
• Attend routine PFI Variation and planned works meetings.
• Ensure that all necessary project plans with any technical issues are shared with the relevant departments e.g. Infection Control, Fire Officer, PFI partners before commencement of any planned work.
• Assist project design teams by providing site specialist knowledge and drawings of the Trusts complex estate around the buildings, electrical and mechanical installations.
• Attend designated divisional and Trust meetings as required and co-ordinate formal and complex project meetings.
• Monitor site project works, the performance of contractors and the compliance with specification and quality standards.
• Contribute to Estates led committees such as water safety, medical gases and asbestos management committees.
• Understand the principles of H&S management and develop procedures to continuously improve safety across the Trust’s estate.
• Maintain up to date working knowledge of changes to legislation, regulations, Health technical memoranda publications and guidance.
• Assist in the management of contractors ensuring that Risk Assessments and Method statements (RAMS) are in place, are of appropriate quality and approved prior to commencement of work.
• Undertake Risk Assessments, develop operational procedures, and supervise the operation of Permit to Work Systems for areas such as: roofs /confined spaces, hot works, piped medical gas installations, fire alarms, etc.
• Ensure that the projects within their control have the appropriate level of sign off before work orders are placed.
• To ensure that the Trust’s CAD electronic drawings records are available and up to date after projects.
• To create and maintain a library of current site ‘as built’ and ‘as installed’ electronic drawing records for all new construction projects.
• To be the lead for manipulating, maintaining and amending as necessary, changes to CAD base drawings and all manual/ electronic information.
• Ensure final accounts are not settled until all work has been completed, inspected and approved.
• Undertake audits of space utilisation against occupancy information.
• Develop a technical understanding of Procure 22 and Major Capital procurement processes including design and management.
• Where required, act as the site Authorised Person in several disciplines subject to the correct level of training.

The post-holder will be expected to undertake training as required to develop their knowledge and skills for taking on additional duties and responsibilities in the future