Job requirements
Essential
29 listedRequirements the employer expects applicants to meet.
- Knowledge and Experience
Demonstratable experience of practice and procedures relevant to the area of work.
- Knowledge and Experience
Experience of preparing agendas and papers and writing minutes.
- Knowledge and Experience
Knowledge and experience of IT systems, including Microsoft Office applications.
- Knowledge and Experience
Experience of inputting data into systems and maintaining records.
- Knowledge and Experience
Experience of effectively supervising junior staff
- Knowledge and Experience
Understanding of a range of work procedures and practices, some of which are non-routine and acquired through formal training or equivalent experience
- Knowledge and Experience
Sound experience of IT systems
- Knowledge and Experience
Experience of using a range of Microsoft software packages
- Knowledge and Experience
Experience of taking minutes at meetings
- Knowledge and Experience
Ability to communicate effectively with staff, patients, carers and other agencies
- Qualifications, Education and Training
Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
- Qualifications, Education and Training
3 or more GCSE/O levels which must include English and Maths
- Qualifications, Education and Training
‘A’ Level/BTEC Diploma/NVQ3 Business Administration/Customer Service or equivalent experiential learning, OR demonstrable experience within A&C field at Advanced level
- Qualifications, Education and Training
Higher National Certificate/Foundation degree/ diploma/NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects/information systems
- Qualifications, Education and Training
RSA III or equivalent advanced keyboard skills
- Qualifications, Education and Training
Intermediate level of theoretical knowledge. A good understanding of relevant policy, legislation drivers and their application to the relevant service area
- Skills, Competencies and Personal Qualities
Able to demonstrate inter-personal communication skills
- Skills, Competencies and Personal Qualities
Able to plan and prioritise effectively
- Skills, Competencies and Personal Qualities
Good telephone manner
- Skills, Competencies and Personal Qualities
A team player
- Skills, Competencies and Personal Qualities
Ability to motivate others
- Skills, Competencies and Personal Qualities
Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
- Skills, Competencies and Personal Qualities
Confidential and trustworthy
- Skills, Competencies and Personal Qualities
Ability to commute effectively between the various sites with access to appropriate means of transport is essential
- Skills, Competencies and Personal Qualities
Evidence of effective inter -personal communication skills
- Skills, Competencies and Personal Qualities
Able to plan and prioritise own time and meet tight deadlines
- Skills, Competencies and Personal Qualities
Ability to deal with sensitive and confidential information
- Skills, Competencies and Personal Qualities
Ability to be sensitive to individuals who may be distressed
- Skills, Competencies and Personal Qualities
Light physical effort required for lifting stationery, files, sitting at a keyboard
Desirable
10 listedAdditional qualities the employer would prefer.
- Knowledge and Experience
Experience of using Trust IT Systems – • e.g. Lorenzo, ESR, Oracle. • Experience of use of Microsoft Teams.
- Knowledge and Experience
Understanding of a range of work procedures and practices, requiring expertise underpinned by theoretical knowledge or equivalent experience.
- Knowledge and Experience
Proven experience of building effective working relationships Demonstrable experience of IT systems implementation
- Qualifications, Education and Training
Advanced EDCL
- Qualifications, Education and Training
Degree in Administration/Business
- Qualifications, Education and Training
Diploma/NVQ 5 in Business Administration/Customer Services
- Qualifications, Education and Training
A broad understanding of relevant policy, legislation drivers and their application to the relevant service area
- Skills, Competencies and Personal Qualities
Understanding of a range of work procedures and practices, requiring expertise underpinned by theoretical knowledge or equivalent experience.
- Skills, Competencies and Personal Qualities
Proven experience of building effective working relationships
- Skills, Competencies and Personal Qualities
Demonstrable experience of IT systems implementation
Job overview
To provide a comprehensive secretarial/administrative service to the General Manager and Clinical Lead.
To support the management of general manager diaries, monitoring emails and ensuring any non-essential meetings are coded correctly and emails that can be responded to, are.
Main duties of the job
- To provide an administrative support service to the General Manager/Clinical Lead, resolving day -to-day problems independently.
- To professionally support the development of less experienced staff.
- To act as a key contact point for the Mental Health Division, providing information and advice as appropriate.
- To play a key role in supporting key Trust priorities, including robust management of CIP documentation and audit processes.
- To support the implementation of agreed projects/developments.
- To act as a point of contact when required to collate divisional information for trust reporting.
Detailed job description and main responsibilities
For further information with regards to this role please see the attached job description and person specification.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for Personal Assistant with Humber Teaching NHS Foundation Trust in Willerby, England. It is listed as a Personal assistant role. The advertised salary is £28,392 - £31,157 per annum. The contract type is Permanent. The application deadline is 15 Oct 2026.
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