Personal Assistant to Head of Operations

Job overview

The post holder will report directly to the Governance Facilitator and will closely support the Service Manager to ensure the provision of a comprehensive, confidential, accurate, administrative and secretarial service to them and to work as a member of the administrative team. A particular responsibility will be to ensure that communications to and from the Head of Operations are effective and timely.

Main duties of the job

Ensure all governance meetings take place and are recorded accurately to ensure the safe running of the service in regards to our service users. to facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision. Management of inboxes for managers / clinicians and maintaining a process for flagging up email that require action.

To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers.

To ensure all managers / clinicians are in receipt of all papers required for meetings.

Prepare and collate any team briefs / communication appropriate to the service, ensuring deadlines are met for effective information sharing across the Localities

Any other duties commensurate to the role.

Detailed job description and main responsibilities

See attached detailed job description and person specification:

Staff benefits

Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discounts

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.