Performance and Administration Manager

Job overview

Are you an experienced admin individual with strong data and business knowledge?

Do you want to work in a busy mental health environment, supporting a range of clinical and non clinical stakeholders?

We are looking for a full time Performance & Administration Manager to join the acute in-patient adult wards, of Oxford Health NHS Foundation Trust. You will be working across 3 wards based at Warneford Hospital - comprising of Allen ward, Wintle ward and Vaughan Thomas ward.

We are looking for a highly motivated individual to support our teams with a range of tasks such as providing performance and business reports, analysing data and day-to day resource planning in line with the ward budgets. The post also involves line management and leadership of the administrative teams.

Main duties of the job

• Support the Matron in achieving Trust targets on data quality by reviewing reports and monitoring the timely entry and quality of data input.
• Ensure the Matron, Consultant and ward clinicians are provided with comprehensive, efficient, and effective secretarial and administrative support.
• Ensure the Team databases/electronic files, performance systems are accurate and up to date together with data inputting as necessary.
• Arrange meetings and room bookings as requested.
• Provide administrative and minute taking support to the matron, consultant and other clinicians in ward meetings and external meetings taking place on the ward.
• Support the matron in monitoring training and performance management for staff.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.