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Job requirements
Essential
22 listedRequirements the employer expects applicants to meet.
- QUALIFICATIONS
NVQ level 2 in admin or equivalent relevant qualification
- QUALIFICATIONS
Educated to GCSE or equivalent level - English & Mathematics
- OTHER REQUIREMENTS
Demonstrate alignment with the values and beliefs of the Trust
- OTHER REQUIREMENTS
Demonstrate an understanding of the practices of equality and inclusion in the delivery of this role
- OTHER REQUIREMENTS
Team working
- OTHER REQUIREMENTS
Punctual and flexible across hours of work when required
- OTHER REQUIREMENTS
Able to lift heavy files and use a step ladder to retrieve files
- ANALYTICAL AND JUDGEMENT SKILLS
Eye for detail and accuracy
- KNOWLEDGE & NATURE OF EXPERIENCE
Previous experience in very busy environment.
- KNOWLEDGE & NATURE OF EXPERIENCE
Ability to accurately file in strict alpha/numerical order
- KNOWLEDGE & NATURE OF EXPERIENCE
Good telephone manner
- KNOWLEDGE & NATURE OF EXPERIENCE
Ability to make decisions on situations/courses of action which require analysis
- KNOWLEDGE & NATURE OF EXPERIENCE
Knowledge and Understanding of the Data protection act 1998 and patient confidentiality.
- KNOWLEDGE & NATURE OF EXPERIENCE
Work experience in NHS administration role or equivalent environment
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Ability to prioritise workload
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
To be organised and flexible to changing situations
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Ability to use initiative
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Be enthusiastic and conscientious
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Demonstrate a commitment to delivering quality service
- PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Committed to undertaking training to fulfil the requirements of the role.
- PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
Relevant evidence of working with EPR system or Equivalent
- PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
Computer skills including MS package
Desirable
6 listedAdditional qualities the employer would prefer.
- ANALYTICAL AND JUDGEMENT SKILLS
Ability to work under pressure using information to Seek solutions to problems
- KNOWLEDGE & NATURE OF EXPERIENCE
Knowledge of hospital departments
- KNOWLEDGE & NATURE OF EXPERIENCE
Work in NHS admin role
- KNOWLEDGE & NATURE OF EXPERIENCE
Working in a front-line role or equivalent environment
- PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
NHS experience
- PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
Training on the electronic scanning of medical Records process
Job overview
To ensure that clinical documents are prepared correctly and scanned in for clinics and admissions as well as clinical documents not processed in the our electronic patient records .
Post holders will partake on a rota to ensure we have cover 365 days per year (including public holidays & Christmas Day) as well as a Saturday rota as applicable.
Please note there are two positions available:
Post 1: 30 hours - 12 months fixed term based at Birmingham Children's Hospital
Post 2: 37.5 hours -12 months fixed term based at Birmingham Women's Hospital
Main duties of the job
The post holders will prepare documents for clinic attendances and admissions for scanning into the patients electronic paper records so that the clinical staff can deliver a safe attendance for the patient.
Clinical documents are also required to be scanned for post appointment and admissions and any patient related documents not recorded in the electronic paper record (e.g. copies of external documents).
They will also rotate with staff in the health records library, pulling notes for clinics and admissions, pull casenotes if requested, filing of casenotes, weeding (sending notes to off site storage), dealing with telephone queries and electronic scanning requests for staff across the Trust.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for Patient Records and Digitisation Services Assistant with Birmingham Women's and Children's NHS Foundation Trust in Birmingham, England. It is listed as a Health records clerk role. The advertised salary is £25272.00. The contract type is 12 months (Fixed term - 1x 30 hrs & 1x 37.5 hrs). The application deadline is 21 Oct 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (07 Oct 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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