Job requirements
Essential
6 listedRequirements the employer expects applicants to meet.
- Application and Interview
1. Qualifications: GCSE English and Mathematics, or equivalent, together with an NVQ Level 3 in Business Administration, an equivalent administrative qualification or relevant equivalent experience
- Application and Interview
2. PA and administrative experience: Recent experience of providing comprehensive Personal Assistant or senior administrative support to a senior manager or director within a complex organisation
- Application and Interview
3. Diary, meeting and minute-taking experience: Demonstrable experience of managing complex diaries, organising meetings, preparing and circulating papers, taking and producing accurate formal minutes, identifying decisions and actions, and maintaining action logs.
- Application and Interview
4. Communication and document production: Excellent written and verbal communication skills, including the ability to produce accurate correspondence, reports, presentations and spreadsheets to a high standard.
- Application and Interview
5. Organisation and judgement: Demonstrable ability to prioritise competing demands, meet tight deadlines, use initiative and exercise sound judgement when handling urgent or sensitive matters.and maintaining accurate records
- Application and Interview
6. IT and information handling: Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams, with the ability to maintain accurate records and handle confidential or sensitive information appropriately.
Desirable
5 listedAdditional qualities the employer would prefer.
- Application and Interview
1. Experience of working within the NHS or a healthcare setting
- Application and Interview
2. Corporate nursing or clinical-service support: Experience of supporting a corporate nursing function, clinical service or multidisciplinary healthcare team.
- Application and Interview
3. Additional administrative development: Relevant continuing professional development, such as formal training in minute taking, shorthand, medical terminology, records management or advanced Microsoft Office applications.
- Application and Interview
4. Corporate systems: Experience of using electronic rostering, recruitment, procurement, finance or other corporate business systems.
- Application and Interview
5. Recruitment and onboarding: Experience of supporting recruitment processes and coordinating pre-employment or new-starter arrangements.
Job overview
An exciting opportunity has arisen for a highly organised and professional Personal Assistant to provide comprehensive administrative and secretarial support to the Deputy Chief Nursing Officer and Chief Allied Health Professional & Deputy Director of Therapies. This role is ideal for someone with excellent communication, prioritisation and organisational skills, who is able to work flexibly, use initiative and maintain confidentiality when handling sensitive information. The successful candidate will play a key role in supporting diary management, meeting preparation, minute taking, correspondence, information flow and wider administrative processes, helping to ensure the smooth and effective running of the Corporate Nursing/AHP function. The post will involve working closely with colleagues across the Trust and with external partners, contributing to the delivery of safe, high-quality services for patients, carers and staff.
Main duties of the job
The post holder will provide high-quality administrative and Personal Assistant support, ensuring work is prioritised effectively and urgent matters are handled appropriately. Key duties will include diary management, preparing and organising meetings, taking and transcribing minutes, producing correspondence, reports and presentations, maintaining effective administration systems, managing information with discretion and confidentiality, and liaising professionally with internal and external colleagues. The role will also support wider team processes, including Eroster administration, recruitment support, ordering supplies, maintaining records and providing cross-cover where required to ensure the smooth running of the service.
Detailed job description and main responsibilities
The post holder will provide confidential and proactive Personal Assistant support, including diary and correspondence management, organising meetings, preparing papers and minutes, maintaining records and administrative systems, and liaising with internal and external colleagues. The role will also support wider team processes, including e-Rostering, recruitment, ordering supplies and providing cover as required.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for PA to Deputy Chief Nurse, Chief AHP & Deputy Director of Therapies with Black Country Healthcare NHS Foundation Trust in Dudley, England. It is listed as a Band 4 Personal assistant role. The advertised salary is £28,392 - £31,157 Per annum. The contract type is Permanent. The application deadline is 29 Oct 2026.
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