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Job requirements
Essential
16 listedRequirements the employer expects applicants to meet.
- Knowledge
Patient confidentiality
- Knowledge
The rationale around appraisal and development.
- Knowledge
Use of The Data Protection Act.
- Knowledge
Information Governance
- Experience
Experience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems
- Experience
Demonstrable PA experience at Senior Management level.
- Experience
Demonstrable experience of working with data systems and business intelligence tools, including Power BI, to analyse, interpret and present complex information.
- Experience
Demonstrable proven line management experience.
- Experience
Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes
- Skills and Abilities
Evidence of leadership skills.
- Skills and Abilities
Outstanding communication Skills Minute taking
- Skills and Abilities
The ability to navigate IT systems, inc Excel, Word, and PowerPoint.
- Skills and Abilities
A caring and sensitive attitude when communicating with staff and service users.
- Skills and Abilities
The ability to prioritise and plan conflicting, and complex work demands
- Education / Qualifications
OCR or RSA 111 Typing/Word processing certificate or equivalent.
- Education / Qualifications
Good standard of education / GCSE Maths and English
Desirable
15 listedAdditional qualities the employer would prefer.
- Knowledge
Use of EPR systems.
- Knowledge
Use of office equipment Adaptable to new
- Knowledge
Knowledge of Mental Health and/or NHS Services
- Experience
A patient administration background.
- Experience
Experience of working for more than one manager
- Experience
Experience of diary management.
- Experience
Experience of setting up systems for managing and monitoring information.
- Experience
Experience of arranging events and conferences.
- Experience
Experience of organisational change management.
- Experience
Knowledge of NHS data systems, performance reporting frameworks and business intelligence platforms.
- Skills and Abilities
Knowledge of the EPR system/Audio Typing
- Skills and Abilities
Managing change in a positive manner
- Skills and Abilities
Experience of sickness absence management
- Skills and Abilities
Keenness to develop staff and services
- Education / Qualifications
IT related qualification RSA/NVQ qualification
Job overview
The post holder will be required to provide a comprehensive, efficient, and confidential administration support service to the Senior Leadership Team. You will report directly to the Administration Manager and work in close liaison with the Senior Leadership Team for the Division.
You will have line management and supervisory responsibility for the administrators in the team.
You will be well organised and experienced in administration. You will ensure all managers within your area of responsibility are organised and equipped to fulfil their responsibilities. Appropriate electronic systems will be maintained, along with coordinating diaries and minute taking.
Main duties of the job
Detailed job description and main responsibilities
Please see attached job description and person specification
Staff benefits
- Pay Enhancements
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
- fuelGenie Fuel Cards (for applicable roles)
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for PA / Senior Administrator - Senior Leadership Team with Greater Manchester Mental Health NHS Foundation Trust in Manchester, England. It is listed as a Band 4 Administrator role. The advertised salary is £28,392 - £31,157 per annum pro rata. The contract type is Permanent. The application deadline is 15 Nov 2026.
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