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Job requirements
Essential
11 listedRequirements the employer expects applicants to meet.
- Knowledge
Patient confidentiality
- Knowledge
The rationale around appraisal and personal development
- Experience
Experience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems
- Experience
Demonstrable PA experience at Senior Management level.
- Experience
Demonstrable proven line management experience.
- Experience
Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes.
- Skills and Abilities
Evidence of leadership skills.
- Skills and Abilities
The ability to prioritise and plan conflicting, and complex work demands
- Skills and Abilities
Outstanding communication Skills Minute taking
- Education / Qualifications
OCR or RSA 111 Typing/Word processing certificate or equivalent.
- Education / Qualifications
Good standard of education / GCSE Maths and English
Desirable
13 listedAdditional qualities the employer would prefer.
- Knowledge
Use office equipment
- Knowledge
Use of EPR systems
- Knowledge
Knowledge of mental health and/or NHS Services
- Experience
A patient administrative background.
- Experience
Experience of working for more than one manager
- Experience
Experience of diary management Experience of setting up systems for managing and monitoring information. • Experience of arranging events and conferences. • Experience of organisational change management.
- Experience
Experience of setting up systems for managing and monitoring information.
- Experience
Experience of arranging events and conferences.
- Experience
Experience of organisational change management.
- Skills and Abilities
Knowledge of the EPR system/Audio Typing
- Skills and Abilities
Managing change in a positive manner
- Skills and Abilities
Experience of sickness absence management
- Education / Qualifications
IT related qualification RSA/NVQ qualification
Job overview
An exciting opportunity has arisen for a PA/Senior Administrator for the Senior Leadership Team within the Specialist Care Group comprising of Eating Disorder, Perinatal & Specialist Psychological Services.
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
Main duties of the job
The post holder will be required to provide a comprehensive, efficient and confidential administration support service to the Divisional Senior Leadership Team.
You will be well organised and experienced in administration. You will ensure all managers within your area of responsibility are organised and equipped to fulfil their responsibilities.
Appropriate electronic systems will be maintained along with co-ordinating diaries and minute taking
Detailed job description and main responsibilities
Provide a full range of PA and Secretarial duties to members of the Senior Leadership Team within the Specialist Care Group
Prepare, collate and circulate papers and reports for meetings and providing full service for these meetings including minute taking. As well as ensuring organisation of communication, governances processes being followed and supporting the team with operational actions.
See Job description for full list of responsibilities and duties
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for PA / Senior Administrator - Management Secretaries with Greater Manchester Mental Health NHS Foundation Trust in Manchester, England. It is listed as a Band 4 Secretary role. The advertised salary is £28,392 - £31,157 per annum pro rata. The contract type is Permanent. The application deadline is 04 Nov 2026.
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