Outpatient Appointment Administrator

Job summary

The Outpatient Appointments Administrator supports the Outpatient Appointments team by coordinating and managing patient appointments within a call centre and administrative environment. The role involves booking and monitoring outpatient appointments, managing patient referrals in line with key performance targets, and ensuring accurate data entry across hospital systems.

The post holder provides high-quality customer service to patients, clinicians, and colleagues, handling enquiries professionally and efficiently. They are responsible for prioritising workloads, maintaining data quality and confidentiality, and supporting the smooth running of administrative processes to facilitate timely patient care. The role also requires adherence to Trust policies, values, and standards, while contributing to a collaborative team environment.

This post holder may be required to work flexibility across both County Hall and Musgrove Park Hospital.

Main duties of the job

Book, amend and monitor outpatient appointments in line with speciality booking rules

Manage and track patient referrals using e-Referral systems and worklists

Provide a high standard of customer service when dealing with patients and staff via phone, email and face-to-face

Handle enquiries, messages and queries efficiently, escalating where appropriate

Maintain accurate data entry and ensure data quality across hospital systems

Support the rebooking of cancelled clinics under supervision

Ensure patient information is processed and available in a timely manner to support care

Follow Trust policies, particularly around confidentiality and data protection

Maintain organised administrative systems, including scanning, filing and handling confidential waste

Work collaboratively within a team, providing cross-cover and supporting colleagues as needed

Assist with training and induction of new staff where appropriate

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Details

• Date posted: 06 October 2026
• Pay scheme: Agenda for change
• Band: Band 2
• Salary: £25,272 to £25,272 a year
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 184-OL-OR-5933
• Job locations: County Hall, The Crescent, Taunton, Somerset, TA1 4DY, United Kingdom

Job responsibilities

Please see attached Job Description & Person Specification for further details of duties and responsibilities.