OU Administrator - Surrey

Job overview

An opportunity has arisen for an experienced office administrator to be responsible for supporting the OU Leadership Team across the Surrey area.

• Job type: Secondment
• Full time
• Location: Base station Banstead - you will be required to work between Banstead and Chertsey
• Salary: Band 4, NHS Agenda for Change,
• Please be aware that the trust reserves the right to close this vacancy early if sufficient applicants are received
• Interviews will take place in Chertsey on Monday 2nd June.

Main duties of the job

We are seeking an organised and detail-oriented individual to join our  Operating Unit (OU) as an Administrative Support Assistant. This role is essential to the efficient functioning of the operating units and involves various administrative tasks to maintain high operational standards.

Key Responsibilities:

• Provide comprehensive administrative support to the OU Leadership Team, ensuring accurate report compilation from multiple data sources.
• Perform clerical duties, including document preparation, note-taking, and report writing, to support seamless communication within the team.
• Attend meetings with managers to offer real-time support, ensuring professional and courteous representation.
• Assist operational staff with pay queries, timesheet input, and uniform ordering, referring complex issues to relevant departments or managers.

Skills and Competencies Required:

• Flexibility and adaptability to meet the dynamic needs of a critical care setting.
• Strong time management skills to prioritise tasks efficiently.
• Proficiency in Microsoft Word and Excel, with the ability to quickly learn new data systems.
• Excellent interpersonal skills for effective engagement with managers, staff, and external contacts.

Ideal Candidate Profile:

• Highly organised with attention to detail.
• Ability to maintain a courteous, supportive manner under pressure.
• Quick to learn and proactive in supporting both management and operational staff.

Detailed job description and main responsibilities

• Provide general clerical, word processing and data input support for the relevant teams as required.
• Coordinate and documentation relevant to all Operating Unit Staff, liaising with HR, payroll and the lead trainer as required

For a full list of responsibilities please refer to the Job Description.