Medicines Procurement, Stores and Distribution Team Service Manager

Job overview

The post holder is responsible for:

Responsible for the provision and operation management of Pharmacy Procurement and Stores Services across the trust, to ensure the procurement and supply of medicines and associated services for CHFT follows all legal and statutory controls in line with the General Pharmaceutical Council, national procurement legislation, trust Standing Financial Instructions and regional / national contracting regulations and in a safe and effective manner ensuring best quality patient care.

Responsible for the development and coordination of a governance and legal framework for the pharmacy procurement, stores and distribution services.

Responsible for maintaining medicines management procurement, storage and handling standards to monitor and maintain pharmacy stores stockholding.

To responsible for ensuring safe systems and processes for ordering, receipt and storage of medical gases ensuring compliance with HTM standards.

Responsible for procurement and stores/ distribution service development and support Clinical Director of pharmacy and Deputy Clinical Director of pharmacy in short/long term strategic planning.

To be the Pharmacy Health and Safety lead and provide outputs of departmental reviews to the Pharmacy Board and Trust groups.

Responsible for development, implementation and review of policies and procedures for all aspects of the service. Benchmarking and reviewing national standards to ensure best practice.

Main duties of the job

• Ensure storage of medication within pharmacy meets required legislative and good practice standards
• Responsible for the cost-effective management of medicines stock within the main pharmacy store ensuring stock holding is maintained at adequate levels and is monitored regularly
• Responsible for the pharmacy stock medicines service provision, including regulatory aspects, inventory management and stock medicines delivered to all trust sites and external customers.
• Responsible for oversight of workforce planning for all procurement and stores staffing requirements.
• As Pharmacy lead for health and safety, ensure systems and processes are in place for COSSH, fire warden checks, security. Ensure health and safety action plans are reviewed, relevant and up to date.
• Ensuring month end/ stock valuation reports are updated /completed and all relevant stores and procurement data is available for Pharmacy Board meetings (including providing assurance that stock checks and expiry date checks have been completed)
• Ensuring processes in place and staff trained to investigate stock discrepancies, adjusting stock levels and ensuring adequate stock levels.
• To oversee the documentation for off contract orders and ensure resulting financial claims are met.
• Support Deputy CD of pharmacy in delivery medicines sustainability/ green agenda

Detailed job description and main responsibilities

• To deputise for the Deputy CD of pharmacy at procurement meeting as required, including representing the trust at regional level meeting.
• Ensure storage of medication within pharmacy meets required legislative and good practice standards
• Responsible for the cost-effective management of medicines stock within the main pharmacy store and pharmacy robot, ensuring stock holding is maintained at adequate levels and is monitored regularly.
• Responsible for the pharmacy stock medicines service provision, including regulatory aspects, inventory management and stock medicines delivered to all trust sites and external customers.
• Ensure all relevant SOPs for procurement, stores and distribution are in place, up to date and followed by staff. To monitor adherence to procedures ensuring all staff work to SOPs
• Responsible for oversight of workforce planning for all procurement and stores staffing requirements.
• To ensure stores and procurement staff are inducted and trained to required standards.
• To work collaboratively alongside Pharmacy Procurement Lead Pharmacy Technician, Deputy Clinical Director and Directorate Pharmacists in supporting support the management of and response to national medicines shortages and communicate with stakeholders.
• As Pharmacy lead for health and safety, ensure systems and processes are in place for COSSH, fire warden checks, security. Ensure health and safety action plans are reviewed, relevant and up to date.
• Ensuring month end/ stock valuation reports are updated /completed and all relevant stores and procurement data is available for Pharmacy Board meetings (including providing assurance that stock checks and expiry date checks have been completed)
• Ensuring timely liaison from stores team to procurement staff about urgently required medicines.
• Meet with suppliers, wholesalers and manufacturers to ensure a good working relationship, understanding of the future product issues
• Measure supplier performance through the use of KPIs
• Ensuring processes in place and staff trained to investigate stock discrepancies, adjusting stock levels and ensuring adequate stock levels.
• To oversee the documentation for off contract orders and ensure resulting financial claims are met.
• To liaise with the Finance Department on invoice queries
• Arrange and monitor safe systems for transportation of medicines leaving the department including cold chain.
• Support Deputy CD of pharmacy in delivery medicines sustainability/ green agenda
• Provide advice to wards and departments on the correct methods of storing medicines, in accordance with national, local and legislative requirements.
• To support ODS pharmacy contract manager with WoS ODS procurement / stock and pricing queries