Job requirements
Essential
6 listedRequirements the employer expects applicants to meet.
- Qualifications
A good standard of English and Mathematics to GCSE or equivalent RSA/OCR level III or equivalent knowledge and skills
- Qualifications
Advanced level of IT literacy and experience of using a range of IT applications - including Microsoft excel.
- Skills and Ability
Excellent organisational skills and the ability to prioritise work
- Skills and Ability
Ability to work under pressure and meet strict Trust deadlines
- Experience and Knowledge
Previous experience working in an administrative role
- Communication and interpersonal skills
Excellent communication skills - Ability to work independently and part of a team
Desirable
3 listedAdditional qualities the employer would prefer.
- Qualifications
NVQ III in Business and Administration or equivalent knowledge
- Skills and Ability
Experience of working with timesheets (additional pay)
- Experience and Knowledge
Medical Staffing knowledge - Rota management skills and experience
Job overview
An exciting opportunity has arisen for a Medical Staffing Administrative Assistant within the Surgical Division.
The role will support the Medical Staffing Administrators in the monitoring and management of the planned activities for all medical staff within the Business Unit / Division.
They will assist with the management of the rotas and implementation of medirota, changeovers and inductions of junior staff to ensure efficient and effective organisation and delivery of all aspects of operational medical staffing issues for the Business Unit / Division.
Main duties of the job
- Provide and receive routine information requiring tact or persuasive skills.
- Excellent organisational skills and the ability to prioritise work.
- Excellent communications skills
- Ability to work independently and as part of a team
- Ability to work under pressure and meet strict Trust deadlines
- Daily concentration required for data handling
- Answers queries throughout working day
- Assistance implementation and management of Medirota
Closing date of applications: 08 October 2026
Interview date: 21 October 2026
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Skilled worker: Health and Care Visa | NHS Employers
Important visa information: Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on the Skilled Worker visa: Your partner and children - GOV.UK
Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).
Skilled worker: Health and Care Visa
Read about the Health and Care Visa for employing overseas nationals (excluding Irish citizens) under the points-based immigration system.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for Medical Staffing Administrative Assistant with University Hospitals of Derby and Burton NHS Foundation Trust in Derby, England. It is listed as a Band 3 Administrative assistant role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent. The application deadline is 08 Oct 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (01 Oct 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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