Medical Secretary

Job details

• Job reference: 249853
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 16/06/2026
• Job Type: Administrative Services
• Location: Western General Hospital
• Employment type: Permanent
• Hours Per Week: 14.4
• Job posted date: 02/06/2026
• Employer (NHS Board): NHS Lothian
• Department: Occupational Health and Safety

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

NHS Lothian Occupational Health & Safety Services

Occupational Health Physiotherapy Service

PART-TIME Medical Secretary

Based at the Western General Hospital, Edinburgh

A & C 3 (Band 3) – 14.4 Hours per week.

The Occupational Health Physiotherapy Service requires Part-Time Administrative Assistant/Medical Secretaries to join our Team. You will provide administrative support to our team of Occupational Health Physiotherapists, facilitating the smooth running of the service.

You should be self-motivated, have good organisational and communication skills. Advanced IT skill and administrative experience in healthcare is essential.

Further information regarding this post can be obtained from Alison Wood 07917503551

This post will be subject to Agenda for Change terms and conditions.

Please note: As this post is part-time, the salary will be pro-rata.

This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

NHS Lothian Occupational Health & Safety Services

Occupational Health Physiotherapy Service

PART-TIME Medical Secretary

Based at the Western General Hospital, Edinburgh

A & C 3 (Band 3) – 14.4 Hours per week.

The Occupational Health Physiotherapy Service requires Part-Time Administrative Assistant/Medical Secretaries to join our Team. You will provide administrative support to our team of Occupational Health Physiotherapists, facilitating the smooth running of the service.

You should be self-motivated, have good organisational and communication skills. Advanced IT skill and administrative experience in healthcare is essential.

Further information regarding this post can be obtained from Alison Wood 07917503551

This post will be subject to Agenda for Change terms and conditions.

Please note: As this post is part-time, the salary will be pro-rata.

This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.