Medical Secretary

Job overview

This is an office-based post within the Histopathology Department (located at the Cotman Centre), which forms part of the Cellular Pathology directorate. The department has a workload of around 83,000 patient requests per year. This presents an opportunity to be part of an excellent team working in a busy, modern, progressive hospital laboratory service.

Histopathology receives and processes patient samples to provide diagnostic reports to hospital clinicians and General Practitioners. This is a good opportunity to learn administrative work practices and work with a committed team of office, laboratory and consultant staff.

The service is currently moving towards a full digital pathology reporting system and has UKAS ISO 15189 accreditation.

Main duties of the job

The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include:

• Assist with staff training

• To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies.
• Accurately transcribe from audio dictation, all correspondence to GPs, other hospitals and outside agencies relating to the patient pathway.  Process routine and non-routine correspondence independently.
• Verify the accuracy of all reports according to departmental policy and ensure results are made available in a timely manner.
• Organise and support meetings including minute taking as necessary, ensuring the distribution of minutes.

Detailed job description and main responsibilities

The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include:

• Assist with staff training

• To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies.
• Accurately transcribe from audio dictation, all correspondence to GPs, other hospitals and outside agencies relating to the patient pathway.  Process routine and non-routine correspondence independently.
• Verify the accuracy of all reports according to departmental policy and ensure results are made available in a timely manner.
• Organise and support meetings including minute taking as necessary, ensuring the distribution of minutes.

Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role.

Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role asap.