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Job requirements
Essential
15 listedRequirements the employer expects applicants to meet.
- Previous experience
Experience working within customer service or office environment within HR or resourcing
- Previous experience
Experience of producing contracts of employment accurately within set KPI standard times
- Previous experience
Experience of providing administrative support for recruitment activities within a fast paced highly visible support service
- Qualifications/ Education
Educated to GCSE or equivalent including English and Mathematics
- Qualifications/ Education
NVQ level 3 or equivalent experience in customer service or administration
- Skills/Knowledge/ Ability
Operational knowledge of standard Resourcing policies and procedures
- Skills/Knowledge/ Ability
Ability to collate, input and analyse data systematically and accurately.
- Skills/Knowledge/ Ability
Close attention to detail
- Skills/Knowledge/ Ability
Proficient in computerised candidate management systems and HR database systems.
- Skills/Knowledge/ Ability
Computer literate - keyboard skills, word, excel, outlook & power point.
- Skills/Knowledge/ Ability
Able to prioritise and plan activities and meet tight deadlines in accordance with Service Level Agreements
- Skills/Knowledge/ Ability
Excellent communication skills: able to maintain confidentiality at all times and communicate with tact and discretion
- Skills/Knowledge/ Ability
Knows when and how to escalate problems/difficulties
- Skills/Knowledge/ Ability
Able to understand and work within the Trust’s policies relating to data protection, equal opportunities and Health and Safety
- Skills/Knowledge/ Ability
Has a working understanding of relevant recruitment and employment legislation.
Desirable
8 listedAdditional qualities the employer would prefer.
- Previous experience
Experience working with the NHS
- Previous experience
Medical Staffing/recruitment experience
- Skills/Knowledge/ Ability
Awareness of NHS issues
- Skills/Knowledge/ Ability
Working knowledge of Medical and Dentists Terms and conditions
- Skills/Knowledge/ Ability
Working knowledge of employment law relating to recruitment
- Skills/Knowledge/ Ability
Knowledge of ESR and Trac
- Professional/ Statutory Registration
Certificate in Personnel Practice level or an equivalent HR qualification
- Professional/ Statutory Registration
Studying towards a Certificate in Personnel Practice level or an equivalent HR qualification
Job overview
An exciting, fixed term opportunity has arisen, to commence as soon as possible until 31st March 2027, for a highly driven and motivated individual to become part of the Medical Workforce department at one of the largest and most prestigious NHS organisations.
Main duties of the job
The post holder will advise on Medical Recruitment issues for the Trust in accordance with the Service Level Agreements. The post holder will act as first point of contact for recruitment enquiries for managers, staff and applicants giving initial advice and support on recruitment processes, and specific information regarding campaigns within the team remit.
The post holder will work closely with the Medical Recruitment Co-ordinators and Medical Workforce Team Leader where necessary, by advising candidates of the outcome of shortlisting, interviews, and have responsibility for completing the pre-employment checks on the Trac recruitment system, triaging the Medical Recruitment inbox, ESR inputting and issuing contracts of employment within agreed timescales. Previous experience in Medical Workforce would be an advantage.
Detailed job description and main responsibilities
For further details please refer to the job description and person specification attached to this advert.
Previous applicants need not apply
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Applying for this NHS job
This advert is for Medical Recruitment Assistant with Guy's and St Thomas' NHS Foundation Trust in London, England. It is listed as a Band 3 Administrative assistant role. The advertised salary is £31,554 - £33,270 Per annum including HCAS. The contract type is 5 months (Fixed term until 31st March 2027). The application deadline is 12 Oct 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (09 Oct 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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