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Job requirements
Essential
32 listedRequirements the employer expects applicants to meet.
- Training
Competent in the use of spreadsheet packages and in using databases
- Training
A willingness to undergo training and new skills
- Training
A willingness to attend courses relevant to the post.
- Behaviours
Good organisational qualities and have the ability to work under pressure and to stringent tight deadlines
- Behaviours
Can demonstrate a high level of flexibility within their work, be able to learn quickly and multi task
- Behaviours
Ability to work independently and without supervision.
- Behaviours
Self-motivated and enthusiastic
- Behaviours
Flexible in approach
- Behaviours
Honest and with personal integrity
- Behaviours
Self belief and self awareness
- Behaviours
Good team worker
- Behaviours
Professional in appearance and conduct
- Behaviours
Reliable and punctual
- Behaviours
Have a responsible approach to problems showing initiative and taking control of situations when appropriate before they get out of hand
- Qualifications
Previous clerical/administrative experience
- Qualifications
GCSE in English and Maths or Equivalent
- Qualifications
Good written and verbal communication skills
- Qualifications
Ability to work as part of a multidisciplinary team
- Practical Skills
Respect and treat with dignity and fairness staff, patients, public and carers.
- Practical Skills
Has the ability and skills to focus on solutions, not problems to everyone’s benefit
- Practical Skills
Ability to pass on accurately relevant information to staff
- Practical Skills
Personable, patient, sensitive.
- Practical Skills
Accept responsibility for own work
- Practical Skills
Ability to adapt to an ever changing environment and lead teams through change processes
- Practical Skills
Able to communicate effectively with users at all levels and from all backgrounds
- Special Knowledge
Understanding of the Trusts “Leeds Digital Way” programme in relation to medical records.
- Special Knowledge
Conversant with Medical Records Policies and Procedures.
- Other Requirements
Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy
- Other Requirements
Must be willing to work within the Trusts policies e.g.confidentiality,data protection, health and safety
- Other Requirements
Ability to walk distances easily around the site to locate Medical Records.
- Other Requirements
Be able to use departmental equipment such as climb ladders, use step stools, trollies, push cages when retrieving or transporting Health Records.
- Other Requirements
Able to attend occasional early/evening meetings.
Desirable
3 listedAdditional qualities the employer would prefer.
- Training
Other Microsoft applications e.g. Excel
- Qualifications
Working experience in health or social setting.
- Special Knowledge
Insight into role and responsibilities of post
Job summary
Are you ready to use your administrative and organisational skills in a way that makes a positive impact on peoples lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor.
Reporting to the Administration Manager your role will be to support a team of clerical staff in transforming the health records service from a predominantly paper-based service towards a comprehensive electronic based health record (EHR). This involves day to day staff management, rota coordination, generating reports, support with attendance management, appraisals and 1:1 wellbeing conversations.
Applicants should have a good standard of written and verbal communication skills as well as been competent in the use of Microsoft office packages. Previous administrative experience is also required, however full training will be given with an induction period.
In return, we can offer you a varied, interesting, and challenging role working as part of a fantastic team and offering all the support you need to learn at pace and achieve your career ambitions.
Main duties of the job
Literate and numerate (GCSEs or equivalent)
Previous clerical experience
IT and computer literate I.E. Competent within the use of spreadsheet/excel databases
Experience of dealing with patients/customers in a professional setting
Commitment to creating and sustaining good working relationships with clinical and managerial staff at all levels in the Trust.
Demonstrates high level of flexibility within their work, the ability to learn quickly and to multi-task
Able to communicate effectively with users at all levels and from all backgrounds
Have a responsible approach to problems showing initiative and taking control of situations when appropriate before they get out of hand
Ability to adapt to an ever-changing environment and lead teams through change processes
Respect and treat with dignity and fairness staff, patients, public and carers.
PLEASE SEE THE ATTACHED JOB DESCRIPTION FOR FURTHER INFORMATION ABOUT THIS VACANCY.
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Details
- Date posted: 21 September 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 002167
- Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom
Job responsibilities
For questions about this job, contact:
Vikki Tordoff Health Records Manager Vikki.myers@nhs.net
Job Summary
Are you ready to use your administrative and organisational skills in a way that makes a positive impact on people’s lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor.
Why you should join our Team
DIT at LTHT is a highly motivated and inclusive place to work. We hold our Leeds Way Values in high esteem and respect all colleagues. Within the trust we are always looking to improve and give the best service possible, and we are looking for individuals with the same drive to join us.
The Health Records Department sits within the DIT CSU and are friendly, supportive and work collaboratively towards achieving one common goal.
We are highly motivated due to the operational demands on the service. We work closely with teams within the service and alongside clinical teams across the Trust. It’s an exciting time to join us, as we continue our journey towards becoming more digital.
We’d love to consider your application if you want to be a part of delivering operational services that allow patients to be treated effectively across Leeds.
If you choose to use Al tools to complete your application, please take the time to edit and personalise your application and ensure that the language used reflects your behaviours, ideas and values. We want to understand what you can bring to LTHT and your reasons for applying, not a version of these created by AI. AI is a tool, it is not a replacement for your thoughts, experience and ideas.
What you will bring to the role
IT and computer literate – I.E. Competent within the use of spreadsheet/excel databases
About Leeds Teaching Hospital NHS Trust
Our Trust values
The Leeds Way is working together to support each other and deliver the best possible care to patients.
We are….
Responsible Open and Honest One Team Kind
Our Trust priorities
Our purpose: Excellent, safe and sustainable care for every patient every time
Our priorities:
People Improvement and Innovation Partnerships Outcomes
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
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Applying for this NHS job
This advert is for Medical Records Supervisor with Leeds Teaching Hospitals NHS Trust in Leeds, England. It is listed as a Band 3 Supervisor (discipline unspecified) role. The advertised salary is £25760.00 to £27476.00. The contract type is Permanent. The application deadline is 01 Oct 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (21 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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