Medical HR Administrator

Job overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for the detailed job description of the role.

Main duties of the job

Are you looking to start or develop your career in HR? Join our Medical HR team as a Medical HR Administrator, where you’ll play a key role in supporting the recruitment, onboarding and ongoing contractual changes of doctors and consultants within the Trust.

In this varied and rewarding role, you’ll help ensure a smooth and efficient recruitment journey, from pre-employment checks through to issuing contracts and supporting payroll processes, all while ensuring compliance with NHS standards and Trust policies. Your work will directly support the timely appointment of staff, helping to maintain high-quality patient care across the organisation.

You’ll work closely with a supportive team of Medical HR colleagues, including administrators and coordinators, as well as Medical Staffing teams across the Trust. Reporting to the Medical HR Team Leader and Medical Senior Recruiter, you’ll be part of a collaborative and approachable team that takes pride in delivering a reliable, accurate, and helpful service to colleagues across the organisation.

Detailed job description and main responsibilities

You’ll play an important part in supporting the smooth running of medical recruitment across the Trust by:

Supporting the end-to-end recruitment process, from pre-employment checks through onboarding new starters, ensuring everything is completed accurately and on time.

Managing high volumes of candidate data across HR systems such as ESR and TRAC, ensuring information is processed accurately, kept up to date, and meets strict compliance standards.

Applying a high level of attention to detail when reviewing payroll related processes and documentation.

Working closely with recruiting managers, applicants, and colleagues to provide clear advice and a responsive, customer-focused service throughout the recruitment and employment journey.

To be successful in this role, you’ll need to demonstrate:

You’ll have experience working in a data-heavy or administrative role, with excellent attention to detail and the ability to process information accurately.

You’ll be confident using IT systems and Microsoft Office, with experience of data entry and working with databases.

You’ll have strong organisational skills and be able to manage a high-volume workload, prioritising tasks effectively to meet deadlines.

You’ll have excellent communication skills and enjoy working as part of a team to support colleagues and provide a helpful, professional service.