Medical Education Administrator

Job details

• Job reference: 249323
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 21/06/2026
• Job Type: Administrative Services
• Location: Gilbert Bain Hospital
• Employment type: Permanent
• Hours Per Week: 29
• Job posted date: 01/06/2026
• Employer (NHS Board): NHS Shetland
• Department: Practice Education

Medical Education Administrator (Ref: 249323)

Substantive post

Part time– 29 hours per week

Band 3 Salary Range £29,103 – £31,409 per annum pro rata

Distant Island Allowance of £2,578 per annum pro rata

Are you a highly motivated individual who enjoys organising and planning? The Medical Directorate (Acute) and Practice Education team are looking for an administration coordinator. This post holder will be responsible for coordinating induction programmes for junior doctors and medical students, liaising with local stakeholders and university partners to ensure all training requirements are met. The post holder will report to the Medical Directorate Business manager and will be supported by the Medical team and the Practice Education team, this post holder will become an integral part of the team.

This post would be suitable for those with a clinical background but also for non-clinical staff depending on their experience. The medical education administrator will manage the room bookings for the clinical training department and assist with the organising and recording of medical teaching. The post holder is the first point of contact for all medical students before arrival. Applicants must have strong communication skills, with ability to communicate with a wide range of staff.

You will hold an Administration qualification or have sufficient alternative admin experience. Successful applicants must be dynamic and able to adapt to changing service demands, clear direction will be provided but the post holder will be expected to work with autonomy once established in the post.

You will be expected to comply with the Induction Standards and Code of Conduct for Healthcare Support Workers within 3 months of commencing your role – details can be viewed on http://www.hcswtoolkit.nes.scot.nhs.uk/resources/hcsw-standards-and-codes/

Please note that this post is not eligible for sponsorship in line with current Gov.uk guidance. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK without the need for sponsorship BEFORE submitting any applications. Further information can be found here

For an informal discussion, please contact angela.nichols@nhs.scot or indyia.bradley@nhs.scot

Closing date: 21/06/2026

Interview date: 08/07/2026

*Please note this is a local advertisement and no relocation or interview expenses are applicable.

If you require assistance or encounter any technical issues with your application, please e-mail support at https://jobseekersupport.jobtrain.co.uk/support/home including the vacancy reference number and “NHS Shetland” in the subject line.

Preferred candidates will be required to join the Protecting Vulnerable Groups (PVG) Scheme or undergo a PVG Scheme update prior to a formal offer of employment being made.

In promoting equal opportunities, we welcome applications from all sections of the community.