Job overview
Part time post - 32 hours per week available
The Medical Directorate Support Service are looking for a dynamic, friendly and organised administration assistant to work within the Medical Directorate Team based at the Cumberland Infirmary, Carlisle. You will be required to work within a small team to provide a comprehensive administration service supporting the Medical Directorate function and teams.
Prior applicants need not apply
Main duties of the job
The Medical Directorate Support Service are looking for a dynamic, friendly and organised administration assistant to work within the Medical Directorate support team based at the Cumberland Infirmary, Carlisle. You will be required to work across the different areas to provide a comprehensive administration service supporting the portfolios across the medical directorate.
Detailed job description and main responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Person specification
Skills
Essential
- Accurate typing skills
- Approachable, ability to work as part of a team
- Work to processes and task management prioritation
- Ability to work accurately, prepare routine written correspondence
- Capability to build and maintain effective relationships having effective communication and interpersonal skills
- Advanced IT skills including proven abilities in using Microsoft Office
- Competence to prioritise own workload and work to deadlines
- Demonstrate good attention to detail
- Exhibit excellent organisational skills
- Able to maintain a professional manner.
- Ability to work autonmosly
Knowledge
Essential
- Continuing professional development with portfolio.
- Awareness of Equality issues.
- Knowledge of working time regulations
- Knowledge of Data Protection legislation
- Use of Outlook to arrange and manage multiple dairies.
- Experience of admin and clerical role
- Customer services experience
- Proficient in IT / Microsoft packages
- Experience of exporting, collating, analysing and drafting information into presentable formats
Desirable
- Knowledge of regulatory functions related to doctors including Junior Doctor Contract
Experience
Essential
- Previous administrative experience in a customer focused organisation.
- Proven experience of working as part of a team.
- Operating word processing and computer packages.
Desirable
- Experience in planning, organising and servicing meetings, including Minute Taking.
Qualifications
Essential
- NVQ 3 in administration or equivalent.
Other Requirements
Essential
- Act in ways that support equality and value diversity (Level 1) Cumbria.
- Support equality and value diversity (Level 2)
Personal Circumstances
Essential
- Flexible approach to work
- Good interpersonal skills
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Applying for this NHS job
This advert is for Medical Directorate Assistant with North Cumbria Integrated Care NHS Foundation Trust in Carlisle, North East and Yorkshire, England. It is listed as a Band 3 Healthcare support worker role. The advertised salary is £25,760 - £27,476 Per annum pro rata. The contract type is Permanent. The application deadline is 01 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (22 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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