Medical Devices Engineer-Equipment Audit & Asset Register Project

Job overview

The Medical Physics & Clinical Engineering Department, within the Estates Directorate, is seeking four experienced Band 6 Medical Devices Engineers for a five-month fixed-term project to undertake a comprehensive audit of medical devices and update and reconcile the Trust's medical device asset register.

Two engineers will be based at St Helier Hospital and two at Epsom Hospital, with cross-site working as required. The post holders will work closely with Clinical Engineering, clinical services, Estates, Procurement, Finance and other stakeholders to verify medical equipment and resolve discrepancies in asset records.

The role will involve physically auditing medical devices, verifying asset and equipment details including manufacturer, model, serial number, location, ownership and status, and identifying missing, unregistered, obsolete or incorrectly recorded equipment.

Candidates must have previous NHS Clinical Engineering, Medical Engineering or Medical Devices experience and be able to apply professional judgement when identifying equipment, data-quality issues and potential safety or governance concerns.

The successful candidates will be highly organised, detail-focused and able to work independently across clinical environments. They will contribute to improving medical device governance, asset assurance, maintenance and warranty management, and future equipment replacement and capital planning.

Main duties of the job

The post holder will undertake a physical audit of medical devices across St Helier Hospital and Epsom Hospital and reconcile findings with the Trust's medical device asset register.

The post holder will:

• Audit and verify medical devices, including asset number, serial number, manufacturer, model, location, ownership and status.
• Reconcile equipment against the asset register and identify missing, duplicated, unregistered, obsolete or incorrectly recorded devices.
• Review relevant maintenance, service and warranty information to support asset verification.
• Identify equipment requiring further technical assessment, maintenance, replacement or decommissioning and escalate appropriately.
• Update asset management systems accurately and maintain records of audit findings and outstanding actions.
• Liaise with Clinical Engineering, clinical services, Estates, Procurement, Finance and other stakeholders to resolve discrepancies.
• Apply professional engineering judgement to identify and escalate potential safety, compliance and governance risks.
• Provide audit progress updates and support final reporting, equipment lifecycle planning and improvements to medical device asset management.

Detailed job description and main responsibilities

The post holder will provide a high-quality medical device audit and asset assurance service across the Trust, using their specialist Clinical/Medical Engineering knowledge to identify, verify and accurately record medical equipment and reconcile physical equipment against the Trust's medical device asset register.

The post holder will be responsible for undertaking systematic physical audits of medical devices across clinical and non-clinical areas, verifying equipment identification, asset numbers, serial numbers, manufacturer, model, location, ownership and status. They will identify and appropriately escalate discrepancies, unregistered or missing equipment, obsolete assets, equipment with unclear ownership and devices requiring further technical or safety assessment.

The post holder will apply professional engineering judgement to identify potential clinical safety, maintenance, compliance and governance risks associated with medical devices encountered during the audit and ensure these are escalated to the appropriate Clinical/Medical Engineering lead.

The post holder will work collaboratively with clinical services, Clinical Engineering, Medical Engineering, Estates, Procurement, Finance and other stakeholders to resolve asset-record discrepancies and improve the accuracy and completeness of the Trust's medical device asset register.

The post holder will maintain accurate audit records, update approved asset-management systems and databases, monitor outstanding actions and contribute to progress reporting and the final project report.

The post holder will also support the identification of medical devices requiring future replacement, decommissioning or further investigation, providing accurate information to support medical device governance, lifecycle management and future capital replacement planning.

The post holder will be expected to work independently across St Helier Hospital and Epsom Hospital, manage competing priorities and complete the allocated audit workload within the five-month project timeframe.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.