Lead Rota Co-ordinator

Job overview

An exciting opportunity has arisen for a part-time (30 hours per week) rota co-ordinator to join the Surgical Information team. You will need excellent planning and organisation skills.

The successful candidate will be part of an established team and you will be responsible for the day to day management of consultant and doctors rotas.

We are looking for a friendly, organised person who is able to demonstrate excellent communication skills, Applicants need to be able to work independently and on their own. This is a varied and busy role that is vital to the smooth running of the service.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made.

Main duties of the job

Generate and manage surgical/anaesthetic rotas and to investigate and resolve scheduling enquiries as they arise.

Investigates rota enquiries from consultants and doctors and assigns and/or reallocated resources where required.

Receiving updates to published rotas, analysing the impact of these changes and if necessary, escalating any unresolved issues to the surgical/anaesthetic consultant before updating the scheduling system.

The post holder has a high degree of autonomy, working closely with the clinical leads, escalating and resolving roster problems directly with the clinicians rather than line management.

Detailed job description and main responsibilities

• Communicate with consultant and doctors, senior managers, secretaries and administration staff for the allocation of clinical sessions, on call duties and leave.
• Translates complex data into an easily understood format including gathering information such as job plans, leave requests, on call requirements and matching this against clinic/theatre availability.
• Analyse information relating to clinical rotas, theatre schedules and on call rotas and highlight issues with resource allocations and/or gaps in the timetables.
• Supporting the Resident Doctor rotations by enquiring known leave and training requirements, assigning doctors to the on-call templates and presenting at doctors induction.
• Informing OSMs, Consultants and colleagues of Resident Doctors sick leave and ensuring rotas comply with EWTD.