Laboratory Administrator

Job overview

Centre for Reproductive Medicine, University Hospitals Coventry and Warwickshire NHS Trust, Coventry

The Centre for Reproductive Medicine helps patients who are struggling to conceive to achieve their dream of becoming parents. We are seeking a friendly, hardworking, flexible laboratory administrator to join our laboratory administration team (please note that this role is administrative in nature and is not based within the laboratory).

The hours are 30 hours per week, 0800 - 1600 with half an hour unpaid lunch break Monday, Tuesday, Thursday and Friday (Wednesdays off).

Flexibility to cover annual leave or sickness is imperative and shift patterns may change at times depending on the needs of the service.  If you think you have the skills and attitude we are looking for then we would love to hear from you.

Please be advised that sponsorship is not eligible for this post.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

• Collection of data from patient notes, interpreting clinical information and identifying the clinical details to input. Collate and Input information accurately and to the agreed deadlines liaising with staff within internal departments on matters relating to the collection, validation and amending of data.
• Deal with all incoming telephone calls for patients requesting appointments for semen analysis and booking appointments as required.
• Gather and interpret information from a variety of sources both internally and externally and identify the relevant data to input.
• Inputting semen analysis results following detailed analysis by the laboratory staff in a timely manner.
• Analyse clinical information from patient`s notes.

Detailed job description and main responsibilities

• Identify incorrect data and advise relevant individual and obtain correct data.
• Identify all outstanding data items required for computer input and liaise with the appropriate internal departments and external organisations to obtain the relevant information.
• Prioritise all incoming workload in line with agreed departmental standards
• Carry out administration tasks such as photocopying, filing, ensuring that correspondence is filed correctly, maintaining manual records, distribution of reports in a timely manner.
• Act as a witness to the Scientists, checking and recording identifying patient information, during the preparation of specimens for treatment.
• Assist in carrying out audit procedures on stored patient specimens.
• Cover the work of other Input staff during periods of absence or peak workloads.
• Assist in the preparation of paperwork and patient notes ahead of the weekly treatment planning meeting.
• Undertake any other tasks relevant to the post as required in accordance with the grade and nature of the post.

For further details of the role please see the attached job description.