Intensive Care Audit Coordinator

Job overview

The Audit Co-Ordinator is primarily responsible for the Intensive Care National Audit and Research Centre (ICNARC) data collection. This involves the daily collection and classification of patient’s clinical data and demographics and uploading this data to online database platform. This involves being responsible for collating national mandated monthly and quarterly reports. The post holder will be working in a clinical environment within the Critical care Unit, which involves collecting data at the patient’s bedspace. The critical care unit cares for the sickest patients in the hospital and supports their friends and relatives during their admission

The post holder will be fully trained and supported by the clinical team in Critical Care, the post holder will be expected to manage this data, liaising with both ICNARC, Critical Care Consultants and Nurse Leads. The post holder will be expected to run monthly reports for unit and for areas outside of Critical Care, daily review of patient records within Critical Care to ensure data collection is completed in a timely manner and liaising with other hospitals sites for up-to-date data of transferred patients.

As well as the audit responsibility, the post holder will be the lead administrator for the Critical Care Follow Up Clinic and general Critical Care administration duties, including minute taking.

Main duties of the job

Audit and data collection

• Daily collection and processing of physiological Critical Care patients’ data to comply with ICNARC protocols and audits.
• Inputting clinical data into an secure online platform of all admitted Critical Care patients, this requires high level attention to detail and robust data cleansing.

Minute taking and meeting coordination for Critical Care Department and Deteriorating Patient

• In conjunction with the Critical Care Team, coordinate regular unit meetings such as clinical governance and Mortality and Morbidity meetings and staff meetings

Administration for Follow Up Clinic

• Work with follow up team to identify and enter spreadsheet potential patients for follow up clinic monthly
• When patients identified – send letters to all patients once discharged from hospital
• Following invite letter, to telephone patients and discuss dates for clinic using spreadsheet
• Book patients into clinic via Medway
• On clinic days to welcome patients – give out psychological questionnaires.
• Administration for Critical Care Patient diaries

Detailed job description and main responsibilities

MAIN DUTIES

The post holder’s main duties and responsibilities are listed below

• Daily collection and processing of physiological Critical Care patients’ data to comply with ICNARC protocols and audits.
• Inputting clinical data into an secure online platform of all admitted Critical Care patients, this requires high level attention to detail and robust data cleansing.
• Skilled use of clinical programs for collection and interpretation of patient’s data, like Careflow, ICE and Vitals Clinical.
• Validation of Critical Care data as per ICNARC coding system. This involves liaising with ICNARC senior nurses and consultants to ensure correct coding of diagnosis, alongside filling in missing data, completing hospital outcomes, etc.
• Create Monthly reports for the department, further departments within Whittington Trust and other external NHS bodies, for the purpose of governance, safety and QI work.
• Liaise with nursing and medical staff to ensure accuracy of clinical data entry
• Prepare regular clean dataset for export to ICNARC, monthly, quarterly and yearly.
• Liaise closely with external bodies like ICNARC and the North Central London Network and other hospitals with regards to data enquiries, analysis and reports which involves using clinical electronic systems.
• When dataset not complete retrospective cleaning of data via ICNARC platform
• Processing of Level 2 patients data cared outside the Critical Care unit into the Careflow in collaboration with the Trust’s Finance Department.
• Collecting demographic and clinical data for patients outside the Critical Care unit with CC team involvement and manual processing into the ICNARC website.
• Implement system upgrades when instructed by the unit’s clinical management system supplier.
• Attend regular meetings with ICNARC as part of CPD and maintenance of the high profile of the trust within that organization.
• Contribute to the on-going education of the multi-disciplinary team as to data collecting, entry and reporting with regard to Critical Care Audit.
• To liaise with other hospital staff and departments in the data management of patients transferred in and out across different hospitals.
• To be responsible for ensuring confidentiality and safekeeping of patient records.
• Adheres to Trust and Directorate policies, procedures, standards and protocols
• To maintain confidentiality at all times
• Minuet take for Clinical Governance, M& M and Deteriorating patient improvement Group
• Coordination action tracker for all meetings.
• Admin support for all QI project across Critical Care

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.