Information Governance Officer

Job overview

Undertaking the completion of data protection subject access disclosures.

Support the Assistant Information Governance Manager in the delivery of the Freedom of Information disclosure function.

Support the Assistant Information Governance Manager in the delivery of the Data Protection disclosure function by supervising the Information Governance Assistants in their absence.

Oversee, administer and deliver the information governance compliance report to senior managers.

Manage, administer and deliver the Trust’s records archiving function ensuring mandatory and legal requirements are adhered to. Provide expert advice and guidance on the archiving of records and support departments to correctly archive the records they hold. Record, track and manage all archive records held by the Trust’s archive providers. Analyse and provide management reports on archive information to ensure the retention of records meets mandatory and legal requirements and financial costs to the Trust are minimized.

Develop a programme of records management audits and conduct these across the Trust to establish compliance with the Corporate Records Management Policy.

Support departmental activities, action point registers and information risk assessments.

Support the Information Governance Manager and Assistant Information Governance Manager on any other aspects of the Information Governance agenda.

Main duties of the job

Support the completion of Subject access disclosure requests including call and record sourcing, and liaising with external stakeholders.

Support the Assistant Information Governance Manager in the delivery of the Data Protection Disclosure function by supervising the Information Governance Assistants.

Support the Assistant Information Governance Manager in the delivery of the Freedom of Information Disclosure.

Develop a programme of records management audits and conduct these across the Trust.

Provide expert advice and guidance to staff across the Trust. Work with local records managers to support them in fulfilling their responsibilities.

Manage, record and track all archive records held by the Trust’s archive providers. Analyse and provide management reports on archive information to ensure the retention of records meets mandatory and legal requirements and financial costs to the Trust are minimized.

Manage the relationship with the Trust’s archive providers by initiating, supervising and monitoring all movements of the Trust’s archive records.

Support the administration of the departments Steering Group activities, action point registers and information risk assessments.

Support the work of the Senior Information Risk Officer and the Trust’s Caldicott Guardian.

Liaise with staff in specialist related Information Governance roles to ensure they are aware of their responsibilities and provided with the appropriate level of support

Detailed job description and main responsibilities

For further information about this role please see the attached job description and person specification.

PLEASE NOTE: Internal candidates are asked to seek approval from their current SWASFT line manager prior to applying for this secondment opportunity.