Job requirements
Essential
11 listedRequirements the employer expects applicants to meet.
- Knowledge
Knowledge of employment records systems
- Knowledge
Awareness of legislation surrounding employment and data protection
- Experience
Experience of administration work and systems
- Experience
Experience of administration of an integrated database system
- Experience
Experience of prioritising work to meet deadlines
- Qualifications
Educated to GCSE standard or equivalent in Maths and English
- Qualifications
NVQ/Diploma level III in HR / Administration or equivalent experience
- Qualifications
Evidence of competence in Microsoft Office applications including Word and Excel
- Skill and Abilities
Good written communication skills to produce accurate correspondence
- Skill and Abilities
Good organisational skills including ability to prioritise tasks and use own initiative
- Skill and Abilities
Proven ability to manage meeting arrangements and taking minutes
Desirable
Not listed in the available specification.
Job overview
Previous applicants need not apply
Tenure - Fixed Term - Funding available for 36 months - 24 hours per week
Proposed Interview date - Thursday 12th November
We are seeking to recruit an experienced, enthusiastic and motivated note taker to undertake a unique role supporting someone with a hearing impairment on a flexible basis for up to 24 hours per week.
Your role will involve working as a Job Aide Working alongside a hearing impaired, Band 5 HR Advisor/Trainee HR Business partner supporting them with note taking/secretarial support.
The successful candidate will be required to provide a note taking service, face to face primarily in the Bay area or virtual via MS Teams. The note taking will be required for a variety of meetings, including HR hearings and grievances.
When note taking isn’t required general administration duties within the HR Admin team will be undertaken.
The successful candidate will possess:
Previous administration experience supporting a busy team
Excellent note taking skills
Ability to manage time and workload effectively, working to deadlines with limited supervision
Excellent verbal and written communication skills
Excellent negotiation and influencing skills
Ability to be dynamic, speedy and accurate whilst remaining calm under pressure
Interested candidates are encouraged to ring for an informal discussion about the role. Please contact us using the details provided.
Main duties of the job
The post holder will undertake a note taking service, either face to face primarily in the Bay area or virtual via MS Teams. The note taking will be required for a variety of meetings, including case conferences, network meetings, formal disciplinary, grievance and sickness meetings and hearings.
When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.
Key responsibilities
Provide a comprehensive administrative service primarily minute taking across the organisation, but primarily in the Bay network face to face, or virtually via MS Teams
Produce correspondence as directed e.g. mass mailings, meeting minutes.
Demonstrate attention to detail and accuracy in written communication
Select appropriate methods of communication depending on the circumstances
Demonstrate tact and empathy during difficult and sensitive conversations
Liaise with customers regarding applications for Human Resources related schemes as appropriate
Promote the positive reputation of the Business Partnering team
Attend organised events and meetings if required
Participate fully in team/departmental meetings and activities
Support team and departmental colleagues in so far as is reasonable and practicable
Provide support, guidance and routine query resolution
Detailed job description and main responsibilities
Please see attached the job description and person specification for more information about this role.
WhatsApp job alerts
Get instant WhatsApp alerts for Band 3 Administrator roles in Preston
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for HR Administrator/Job Aide with Lancashire and South Cumbria NHS Foundation Trust in Preston, England. It is listed as a Band 3 Administrator role. The advertised salary is £25,760 - £27,476 per annum pro rata. The contract type is Fixed term: 36 months (Funding available for 36 months). The application deadline is 01 Nov 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (16 Oct 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.