Health Records Clerk

Job overview

An exciting opportunity has arisen within the Medical Records admin team at the Royal Orthopaedic Hospital NHS Foundation Trust for a Health Record Clerk.

We are looking to recruit an enthusiastic and motivated individual to support the Medical record department. The successful candidate will need to have excellent organisation skills, initiative, and good prioritisation skills.

The position provides the opportunity to work within a very supportive and welcoming team and to further develop your knowledge and skills.

You will need to be educated to GCSE level (or equivalent), have strong audio typing and should be proficient in using all aspects of Microsoft Office, particularly Word and Outlook.

Please previous applicants need not apply.

Main duties of the job

To ensure the availability of patient paper-based health records. To record and maintain accurate administrative details on the electronic patient record, including patient demographics and hospital activity. To provide support and guidance regarding patient’s records procedures and standards, including the monitoring, audit and rectification of errors and missing data.

Detailed job description and main responsibilities

• To maintain and help improve standards in the Health Records Library
• Assist with filing of notes in required location in all libraries. Pulling all medical records for out-patient clinics and admissions from the main medical records library, preparation of patients notes for all out-patient clinics.
• Maintain an orderly filing system in line with Trust standards and procedures.
• Maintain general medical records in accordance with Trust standards e.g., “Pass on Perfect”. “Format and Structure of The General Medical Record”, etc.
• Prepare new medical records folders and contents or amend the details of existing medical records.
• Amalgamate records when duplication has occurred.
• Suggest possible improvements in the way work is undertaken to improve best practice.
• Delivering/Retrieving notes from relevant wards and departments when necessary.
• Patient Details/ Administration.
• Prepare paper records to the appropriate standard.
• Update and correct patient demographic details.
• Maintain quality data with the use of audits, and quality checking activities.
• Liaise with various departments and external agencies.
• Internal/External Liaison and support
• To assist all other departments with records and patient administration queries.
• To receive and correct errors and promote good data quality throughout the Trust.
• To assist with training in good medical records practice.  And to provide cover across the department,