Head of Facilities and Security Management

Job overview

Responsible for the operational, strategic delivery and management of the Facilities team providing a range of services including, Catering, Domestic Services, Portering, Telephony, Post, Waste management, Patient Transport, Medical Courier, Security and car park management (including Trust ID Badge/ Site Access System), Linen/ laundry and Pest control. Also responsible for lone workers systems across the Trust.

The Head of Facilities and Security Management works very closely with the Head of Estates to ensure that all the buildings are maintained appropriately, and contractors are fulfilling their specification.

Perform a wide range of duties designed to protect the safety and welfare of staff, agency workers, patients and visitors to the Trust. This function includes health and safety, fire safety and security management. In conjunction with the fire safety officer, this role involves fire marshalling and fire team management to ensure that the Trust is legally compliant with all relevant safety, security and fire safety legislation and in doing so provides assurance to the Trust Executive management team.

Main duties of the job

Responsible for a team of people covering all aspects of Facilities and Security Management. To undertake the role of professional and expert technical advisor for Facilities in line with the necessary policies and procedures and national guidelines.

Responsibility for leading and line managing the facilities manager, chefs, catering assistants, and secretary/ administrators within the service.

Responsible for performance management of Facilities management and safety functions against agreed objectives and quality measures

Set clear objectives and monitor progress on a regular basis offering support and guidance where necessary for the department.

Support the Director of Estates and Facilities develop long-term strategic Facilities operational plans.

Accountable for the provision of a multi-disciplinary Facilities service providing services to the Trust.

Responsible for implementing and maintaining the paging systems and bleep devices. Manage staff grievances and disciplinary issues. Manage staff sickness absence, performance management, probationary periods. Organise and undertake recruitment and selection of staff.

undertake annual appraisals for direct reports and ensure that the department is compliance with its annual appraisal target.

Hold monthly Staff team Forums to improve staff well-being/ satisfaction and address any issues highlighted by Facilities staff members.

Manage annual mandatory training to ensure compliance

Detailed job description and main responsibilities

Main working relationships

Internal

• Associate Director of Estates and Facilities
• Head of Operational Estates
• Facilities and estates staff
• Infection, Prevention and Control Leads
• Clinical/ Non-Clinical Staff
• Fire Safety Advisor
• Healthy and Safety Leads
• Patient Advice and Liaison Service (PALS)

External

Patients and Carers Integrated Care System/ Board Local Health Economy External third party contractors and external authorities

Financial / physical resources responsibilities:

Responsible for the Facilities operational budget of £2.09M: liaising with Associate Director of Estates and Facilities & Finance Team with justification of any deviation from budgets

Budget holder for Facilities department budget’s with £10000 authorisation limit.

Authorised signatory for purchases within SFI set limits for the Facilities function, and also authorises staff timesheets and expense claims including for bank and agency staff employed within the Facilities services listed above.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.