Governance Administrator

Job overview

An exciting opportunity to join the Trust's Patient Safety Team as a Governance Administrator.

The role provide comprehensive administrative and operational support to the Governance Advisor ensuring adequate data quality and information is received onto the Ulysses Safeguard system and that the Risk Management System (RMS) Incident Module is used to accurately record and manage clinical incidents and alerts. The post holder should exercise initiative and commensurate with the role, it is vital that confidentiality be maintained at all times.

The post holder will carry out work in a way to make a direct and positive contribution to the department/organisation.

Main duties of the job

To be the first point of contact for any enquiry about safety incidents and alerts, this will involve:

Filtering and prioritising contacts.

Providing information or advice about the alert or incident reporting process and systems

Taking details from staff involved in incidents and passing to the appropriate person.

To organise and plan diaries and appointments, arranging meetings and booking rooms for the Governance Advisors and Patient Safety Manager.

Take and transcribe formal minutes for various meetings including the patient safety meeting, ensuring any queries raised are followed up.

Adhere to the appropriate Trust Policies.

Complete audit trails for incident consolidation and ensure that duplicate entries are managed.

Detailed job description and main responsibilities

For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.