Forensic Administrator

Job overview

Are you an admin looking for a new challenge in mental health? Or looking for a change of pace in your work?

We are looking for an excellent administrator to join our admin team at Oxford Clinic, Littlemore Mental Health Centre in Oxford. You will work with Bed Manager and senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.

Please note this role is part-time working 18.75 hours per week Monday - Wednesday.

Main duties of the job

You will need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational / prioritisation skills, knowledge of Microsoft Office, Word, Excel, managing Outlook diaries, and minute taking and will be able to liaise with employees at all levels. They will also have the skills to handle all contacts confidently with compassion, patience and professionalism.

This will suit someone who enjoys being busy, where they would be able to work as a part of a team, as well as using their own initiative. This is an important role which helps run an efficient service but is also an extremely rewarding one.

We are recruiting for a part-time position of 18.75 hours per week, to be worked flexibly across Monday to Wednesday. Working patterns will be agreed with the successful candidate, ensuring coverage across the working week. This is a hybrid role: 2 days based at the office, 3 from home.

Detailed job description and main responsibilities

We will offer the successful candidate a supportive team, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging working environment.

We are looking for an individual with

• Experience of working within an administrative role
• Good communication skills
• Good written and verbal skills
• Experience of servicing meetings including minute taking.
• Word processing experience with audio and copy typing
• The ability to work under pressure
• Ability to prioritise own workload
• An understanding of GDPR and the Data Protection Act
• A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Knowledge of Microsoft Office packages including Microsoft Teams

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.