Financial Accounts Assistant

Job overview

This role supports the delivery of high-quality financial accounting, reporting and control services across SECAmb. The postholder will help with month-end and year-end reporting, balance sheet reconciliations, audit evidence, VAT, accounts receivable and payable, financial systems, and responding to finance-related queries.

The role would suit someone who is organised, accurate and proactive, with a good understanding of finance processes and the ability to work to deadlines. Strong attention to detail, good Excel and systems skills, clear communication, and the confidence to work with colleagues across finance and the wider Trust are essential.

Working for SECAmb means contributing to an organisation that supports frontline ambulance services and patient care across the South East. You will be part of a professional finance team where your work helps ensure public funds are well managed, financial controls are strong, and the Trust can make informed decisions. It is a great opportunity to develop your NHS finance experience in a supportive environment built on integrity, kindness and courage.

Main duties of the job

• Supporting the preparation of monthly reporting and year-end statutory accounts.
• Completing and preparing balance sheet and payroll control reconciliations for review and sign-off.
• Providing evidence and support for internal and external audit.
• Supporting VAT calculations and queries, including liaison with VAT advisors and internal stakeholders.
• Assisting with Accounts Receivable, including raising sales orders, setting up customers and supporting debt management.
• Supporting Accounts Payable, including creditor reconciliations, supplier invoice queries and payment performance reporting.
• Helping complete Agreement of Balances returns and other NHS/DHSC reporting requirements.
• Maintaining and supporting use of the financial ledger and finance systems, including user access and process documentation.
• Responding to finance-related queries, including FOI requests and supplier emails via the Treasury mailbox.

Detailed job description and main responsibilities

See attached job description and person specification.

• Supporting the preparation of monthly reporting and year-end statutory accounts.
• Completing and preparing balance sheet and payroll control reconciliations for review and sign-off.
• Providing evidence and support for internal and external audit.
• Supporting VAT calculations and queries, including liaison with VAT advisors and internal stakeholders.
• Assisting with Accounts Receivable, including raising sales orders, setting up customers and supporting debt management.
• Supporting Accounts Payable, including creditor reconciliations, supplier invoice queries and payment performance reporting.
• Helping complete Agreement of Balances returns and other NHS/DHSC reporting requirements.
• Supporting the administration of charitable funds, including payments, acknowledgements and cashbook updates.
• Maintaining and supporting use of the financial ledger and finance systems, including user access and process documentation.
• Responding to finance-related queries, including FOI requests and supplier emails via the Treasury mailbox.
• Supporting counter fraud work, including National Fraud Initiative queries and escalation where needed
• Contributing to financial planning, budget setting, financial governance, process improvement and service development. In short, the role is about helping keep the Trust’s financial records accurate, controlled, timely and compliant, while providing practical support to colleagues across finance and the wider organisation.

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.