Finance Officer

Job overview

• The Finance Officer will support the Fleet Finance debt management team in the verification and preparation of debtor invoices, chasing debtors to maximise income and preparation and analysing reports.
• Be responsible for preparing and inputting data to computer systems, analysing data, ensuring that control accounts are accurate and providing assistance to the team.
• Handle queries via both email and telephone from staff, customers, suppliers, and patients, investigating as needed to ensure issues are addressed in a timely and effective manner.
• Understand the critical role their contribution plays in ensuring timely and accurate invoice processing, and recognises its direct impact on the team’s key performance indicators helping to maintain both excellent customer service and healthy Trust cash flow

Main duties of the job

• The post holder is part of the Financial Services team, with approximately 45 members.
• The team is responsible for the payment of around 260,000 invoices and for raising 110,000 debtor invoices per year

You will be able to find a full job description and person specification attached withing the supporting documents.

Detailed job description and main responsibilities

• Ensures all financial invoices, receipts, credit notes, income and payments are processed in accordance with standard operating procedures, and in line with financial timescales.
• Inputs data into the General Ledger using journals.
• Supports the delivery of key performance indicators for the Team.
• Ensures that information is provided according to statutory return guidelines (SFIs) and expectations.
• Investigates queries from Staff and Customers which could include late or non-payment of invoices and invoice price. Responsible for working directly with relevant parties to resolve issues quickly and agree workable solutions.
• Responsibility for managing a range of Customer Accounts, requiring strong interpersonal and analysis skills, and an ability to develop appropriate plans and solutions, which meet the needs of both the customer and the Trust.
• Will handle some complex calculations, analysis, and reconciliations, including VAT.
• Inputs and updates customer accounts onto financial systems such as Oracle.
• Participates in any mandatory, statutory or development training as required.
• Demonstrates flexibility and agility to handle other tasks and duties as needed to meet the needs of the Team and Department.
• May be required to work across various Trust sites.