Finance Assistant

Job overview

An exciting opportunity has arisen to join the Finance Team within Cambridgeshire & Peterborough NHS Foundation Trust. You will be joining at a time when you can help shape the future of the team and contribute to the delivery of a high-quality finance service.

We are looking for candidates who can demonstrate our Trust values:

• Professionalism – demonstrating compassion, integrity and a commitment to continuous improvement
• Respect – building and maintaining positive working relationships
• Innovation – seeking opportunities to improve the way we work
• Dignity – treating others with kindness, fairness and understanding
• Empowerment – taking ownership and contributing positively to team success

You will be part of a team that has experienced significant change over recent months and is focused on building resilience, collaboration and continuous improvement. We are committed to providing a supportive working environment where colleagues can perform at their best. We value professional development and the health and wellbeing of our staff, with a range of initiatives designed to make CPFT an employer of choice.

The role will be an integral part of the Finance Directorate, providing support to the wider team and helping to deliver a reliable and responsive financial service to managers and stakeholders across the Trust.

This role offers a hybrid working arrangement.

Main duties of the job

The role will link with NHS Shared Business Services (SBS) to monitor the purchase ledger in respect of chasing invoice approvals and dealing with supplier queries. The role will also be responsible for raising sales invoices, aid Oracle users with procurement queries and supplier set ups.

The job requires the post holder to have effective communication skills, both oral and written. The post holder will also be required to use their own judgement in order to find solutions in their own area but escalate any issues requiring decisions beyond their responsibility. The post holder will keep up to date with Accounting Standards and other NHS Financial guidance, be aware of the Trust's Standing Financial Instructions.

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for full details of responsibilities.

• Assist in responding to queries in the Finance Queries in box and from budget holders in a timely manner.
• Maintain the Oracle User Hierarchy and Authorised Signatories Database.
• Prepare and post journals as required and maintain backing papers for audit purposes
• Raise sales invoices and credit notes in line with agreed schedule or as required.
• To review the Trust’s unpaid invoices report on a weekly basis and liaise with Management Accountants to ensure all invoices are processed within the prompt payment policy.
• Support the Finance team in the maintenance of the ledger, undertaking queries and setting up codes as required. This will include clearing the Trust suspense accounts.
• To contribute to the accurate allocation of overheads and recharges as necessary.
• To contribute to the costing of system transformation projects.
• To assist the Financial Accountant in preparing the Trust Annual Accounts and working papers, including the Agreement of Balances exercise.
• Support Management Accountants in the financial planning process as required.
• To contribute to the development of systems and processes within the Finance Directorate.
• To participate in the continuing professional development process.
• To organise team meetings.
• Maintain filing, in both paper and electronic form, in accordance with Trust policies

To carry out any other duties as may be required by the Chief Finance Officer or Deputy Chief Finance Officer.