Finance Assistant Creditors Clerk

Job overview

This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn.

Responsible for the timely and accurate processing of invoices for payment, raising of Debtors invoices on behalf of the Trust and issuing of petty cash encashment facilities

Maintaining the implementation of financial policies and procedures and ensuring they become an integral part of the way Purchase to Payment team functions

Main duties of the job

To keep the Creditors Team Leader appraised of significant issues relevant to the post.

To provide an excellent service to all relevant users and to undertake all associated duties in line with expected professional standards.

Responsible for the timely and accurate processing of invoices for payment / raising of invoices for healthcare contracts. Periodic charges and other supplies of goods and services with agreed timescales and responding to queries professionally and courteously. Checking that they are a proper charge upon the Trust and after all relevant checks and safeguards have been made; ensure that the correct financial codes are applied and authorised signatories.

Responsible for overseeing the provision of petty cash encashment facilities and informing the supervisors once all completed so the Caxton Card can be topped back up to the petty cash claim that has been submitted.

Close liaison with other departments in respect of information required for billing purposes.

Process invoices for payment to ensure the Trust achieves its Public Sector Payment Policy target of 95% for invoices to be paid within 30 days.

Detailed job description and main responsibilities

Responsible for discussing financial queries and disputes with finance and non finance staff and suppliers.

Responsible for discussing reasons for delays in payment, incorrect or non payment issues and other sensitive information with suppliers.

Responsible for investigating payment errors.  Responsible for discussing payment issues and other financial information with non-finance staff including explaining finance department and NHS policies and procedures and statutory financial regulations.  Responsible for establishing and maintaining close working relationships with budget holders and suppliers of the Trust.

Responsible for opening all Purchase to Payment Team post and re-distributing.  Recording cheques received in the cheque register on a daily basis.

Responsible for ensuring all policies and procedures are fully documented.

Provide and receive routine information discussing queries from colleagues, customers and suppliers where there may be issues about non-payment, incorrect or late payments.