Job overview
Do you have experience in stores, logistics, procurement or engineering supplies?
As Estates Stores Person, you will manage the day-to-day operation of the Estates and Facilities stores, ensuring stock is ordered, received, controlled and issued efficiently. You'll play an important role in supporting maintenance teams and ensuring critical supplies are available when needed.
We're looking for someone with:
- Stores, procurement or stock control experience
- Knowledge of engineering, building or maintenance materials
- Strong organisational skills and attention to detail
- IT literacy and record-keeping experience
- A proactive and customer-focused approach
Main duties of the job
- Prepare formal order requisitions for stock and non stock parts, spares, components, materials and equipment and/or the replenishment of stock items, all to meet the needs of the capital, estates and facilities services, strictly in accordance with official procedures, liaising as necessary with suppliers and specialists. Ensure that goods obtained are of the highest quality available for the most economic price.
- Receive and be the authorised signatory for deliveries, ensuring these are accounted for on Order Requisitions, check and assess condition and if found not fit, return these to the originating supplier, completing required documentation as necessary.
- Issue materials, (including facilities), stores, plant and safety equipment, ensuring all items are correctly requisitioned according to the trust’s and capital, estates and facilities departmental policies and procedures and that the relevant paperwork is completed in all cases.
- Be responsible for the security of the estates controlled main and subsidiary stores.
- Maintain adequate stocks of electrical, mechanical and building parts and components, plant, tools and equipment, white goods, PPE and general consumables all to meet the needs of the estates maintenance service. In conjunction with the Systems and Compliance Manager monitor such stock levels/usage and amend to meet the service needs, as and when appropriate.
Detailed job description and main responsibilities
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person specification
Skills
Essential
- Experience of commercial environment.
- Experience of working in similar environment. Demonstrate general knowledge and high standards in the field of experience.
- Knowledge of procurement systems
Knowledge
Essential
- Experience on differentiating various different building services product and parts.
- Ability to evaluate value for money when procuring parts.
- Knowledge of mechanical electrical and building services systems and associated parts.
Experience
Essential
- Demonstrate general knowledge and high standards in the field of experience.
- Knowledge of procurement systems
- Logical thinking. Team player.
- Self motivated and able to work with minimal supervision. Able to communicate (verbally and written).
- IT literate.
Desirable
- Worked within the NHS environment. Experience of ordering across the building and engineering trades.
Qualifications
Essential
- Recognised apprenticeship or other approved training scheme plus relevant experience plus City and Guilds Part II or NVQ Level 3 or other recognised course at the appropriate level.
- Experience of commercial environment.
- Experience of working in similar environment.
Desirable
- Health and safety, further relevant qualifications.
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Applying for this NHS job
This advert is for Estates Stores person - RRP £4,700 pro rata with West London NHS Trust in Southall, London, England. It is listed as a Band 4 Estates and facilities role. The advertised salary is £33,262 - £36,027 per annum inclusive + RRP £4,700 pro rata. The contract type is Permanent. The application deadline is 10 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (26 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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