Estates Compliance Manager

Job overview

Working as part of a multi-disciplinary Estates team, the Estates Compliance Manager reports to the Associate Director of Estates. The post holder will require advanced specialist knowledge or healthcare design standards, construction legislations and NHS specific requirements, including Health Building Notes (HBN), Health Technical Memoranda (HTM), NHS England Estates Guidance, Building Regulations (Including Building Safety Regulator Higher Risk Buildings) and Health and Safety Executive (HSE), CQC and PLACE audits. The post holder will work closely with the Estates Contracts Manager to ensure all contracts are in compliance with the above requirements. The post holder will manage and chair the Estates Compliance and Safety Group meetings and attend divisional Health & Safety meetings, Infection Prevention Control meetings and others where necessary as the Estates representative and maintain the Estates Schedule of Derogations and Estates Risk Register. The post holder will work closely with the Authorising Engineers (AE) to ensure all systems are regularly audited and action plans are managed. The post holder will ensure the Authorised Persons (AP) and Competent Persons (CP) training and documentation is kept current along with a database for contractors’ competency by means of a matrix or dashboard. The Post Holder will assist the Head of Estates and Associate Director of Estates in compiling and maintaining PAM and ERIC annual returns.

Main duties of the job

Take the lead in the management of Estates compliance.

Liaise with external agencies such as Water, Gas and Electrical utility providers, as appropriate, for project schemes and for the department where necessary.

Producing a dashboard to monitor Estates compliance, schedule of derogations and risk register. Manage Terms of Reference (TOR), chair and record regular compliance meetings and Estates Safety Group meetings. Produce and manage an Estates Compliance Policy and provide training and ongoing guidance to the Estates team. Develop policies and procedures in respect of design development and briefing procedures, Permit to Work schemes, Hazard notices, safety information bulletins, statutory insurance works, Health and Safety at Work Act and any other statutory legislative requirements. Interprets and implement all statutory, legislative and technical guidance including for example CDM, COSHH, HTM/HBN's as necessary.

Contribute to relevant health and safety policies, procedures and risk assessments. Manage Estates related In-Phase accident reporting and loss of services duration / impact due to Estates issues and risk register. Ensure all policies and standard Operating procedures are kept up to date Manage the NHSE Premises Assurance Model data collection and ensure all policies and actions plans are in place and updated Maintain a register of all leases including critical break clause dates and any associated risks such as backlog maintenance

Detailed job description and main responsibilities

To be able to communicate to stakeholders at all levels, both internal and externally To be able to consult effectively as part of the decision-making process To Provide complex and sensitive information to large groups of staff particularly regarding closures of and changes to services directly affecting those staff Provide monthly update to Head of Estates and Associate Director of Estates using reporting dashboard.

The post takes the lead on the delivery of compliance management for all Estates related works and services.

Managing the provision of Authorising Engineers (AE) for all Estates related disciplines. Manage contractors on site including site induction and day to day liaisons/ planning

To undertake research in all aspects of the Trust engineering strategy to ensure the Trust moves towards a best-in-class delivery against National targets. To promote behavioural change to improve the overall Trust sustainability performance.

Responsible for the Estates Compliance Policy.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.