Job overview
A Recruitment & Retention Premia (RRP) payment of £4,700 gross per annum pro rata applies to this position in addition to annual salary, subject to review every financial year.
An excellent opportunity for a highly organised administrator with technical abilities to support the Estates Maintenance team.
The successful candidate will coordinate administrative and technical functions, maintain building and engineering drawings using AutoCAD, manage asset registers, support compliance reporting and help deliver efficient Estates services across the Trust.
We're looking for someone with:
- Administration and coordination experience
- AutoCAD knowledge and experience
- Strong IT and reporting skills
- Excellent attention to detail
- Ability to manage databases, records and asset information
Main duties of the job
- To provide and coordinate a comprehensive, administrative and technical CAD support to the functions of Senior Managers and other key staff within the London Estates Maintenance Team.
- Responsible for maintaining and updating all building, mechanical, and electrical drawings for the Trust’s London sites using appropriate software such as AutoCAD.
- To provide multi-faceted business administration of an analytical and complex nature, administrating Estates databases and computerised maintenance management systems.
- Produce daily, weekly and monthly performance and KPI reports for the Estates Maintenance service.
- They will develop and manage a comprehensive asset register for all fixed maintainable assets, ensuring compliance with NHS Estates standards and statutory requirements.
Detailed job description and main responsibilities
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person specification
Skills
Essential
- Able to empathise/communicate and deal with enquiries from diverse range of service users
- Ability to organise own work, prioritising to meet deadlines and to use initiative
- Good verbal/written skills
- Ability to switch tasks at short notice and deal with non-routine enquiries
- Ability to understand electronic booking systems
- Accurate filing skills/record keeping alphabetical and numerical
- Good time management skills
Knowledge
Essential
- Knowledge of and proficient in wide range of office procedures.
- Understanding of confidentiality and data protection. Knowledge of the operation of Estates Maintenance services
- Knowledge of Operational Capital delivery of service
Desirable
- Basic understanding of people attending Mental Health services.
- Knowledge of trust objectives
Experience
Essential
- Demonstrable Admin/secretarial experience in a customer care environment
- Highly competent user of MS Office Word, Excel; Email, internet.
- Experience dealing with public face to face and on phone.
- Using initiative and problem solving/improving office systems and procedures
- Experience in using AutoCAD, Shire system & Traka.
- Maintaining requisition, ordering and invoicing processes
Desirable
- Working in a Healthcare setting
- Competent on CAFM or CMMS systems
Qualifications
Essential
- NVQ 3 admin/ or RSA 3/ or equivalent level of knowledge or experience, and Literate and numerate 5 GCSE grade C or above incl. English
- Certified AutoCAD operator
Desirable
- Diploma in administration or business
WhatsApp job alerts
Get instant WhatsApp alerts for Band 4 Hospital Porter roles in Southall
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Estates Assistant Coordinator - RRP £4,700 pro rata with West London NHS Trust in Southall, London, England. It is listed as a Band 4 Estates and facilities role. The advertised salary is £29,812 - £32,715 per annum inclusive + RRP £4,700 pro rata. The contract type is Permanent. The application deadline is 10 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (26 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.