Job overview
The Facilities Administrator will provide comprehensive administrative support to the FM team, ensuring the smooth coordination, organisation and delivery of the day-to-day facilities services. This role underpins the team’s effectiveness by managing essential administration duties, maintaining accurate records and supporting efficient communication and workflow across all FM functions.
Main duties of the job
- Provide day‑to‑day administrative support to the Estates & Facilities team.
- Maintain FM records, audits, compliance documents and Datix logs.
- Coordinate responses to FM issues and communicate service updates.
- Organise diaries, meetings, agendas, minutes and action tracking.
- Support recruitment, onboarding and maintain staff records including training, sickness and annual leave.
- Assist with policy updates, governance documentation and business continuity records.
- Raise purchase orders and support procurement processes.
Detailed job description and main responsibilities
Please see the attached job description and person specification for more details no the responsibilities and skills and knowledge required for this role.
Person specification
Experience
Essential
- Experience working in an administrative role within a busy environment
- Experience with maintaining accurate records, filing systems and documentation
- Experience coordinating meetings, preparing agenda’s and taking minutes
Other Requirements
Essential
- Ability to work flexibly to meet service needs
- Ability to travel between sites if and when required
Education and Qualifications
Essential
- Good general level of education (e.g. GCSE or equivalent), including English and Maths
- Evidence of ongoing professional development
- IT literacy with competence in Microsoft Office applications
Desirable
- NVQ Level 2 or above in Business Administration
Knowledge/Skills and Abilities
Essential
- Understanding of confidentiality, data protection and information governance requirements
- Understanding of administrative processes and office systems
- Awareness of FM services or a willingness to learn
- Strong organisations skills with the ability to prioritise workload and meet deadlines
- Excellent communication skills, both written and verbal
- Ability to procedure clear, structured documentation, such as reports, minutes and briefing materials Ability to handle multiple tasks simultaneously and adapt to changing priorities
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Applying for this NHS job
This advert is for Estates and Facilities Administrator with North West Anglia NHS Foundation Trust in Peterborough, East of England, England. It is listed as a Band 3 Estates and facilities role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Fixed term: 6 months (or Secondment). The application deadline is 24 Jul 2026.
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