Job overview
Bedfordshire Hospitals NHS Foundation Trust is delighted to offer an exciting and varied opportunity within our Estates team. This role is ideal for an organised and proactive individual who thrives in a dynamic environment and enjoys supporting essential services.
As part of the Estates and Facilities department, you will play a key role in providing specialist administrative support for the Trust’s Computer Aided Facilities Management (CAFM) system. In addition, you will deliver comprehensive administrative and secretarial support across the wider Estates and Facilities team, helping to ensure the smooth and efficient running of vital services that support patient care.
This is a fantastic opportunity to contribute to a supportive team while developing your skills in a fast-paced and rewarding healthcare setting.
Main duties of the job
- Supporting the Estates managers with administration support.
- Provide efficient and comprehensive administrative / secretarial support to the Estates Operations team.
- Work closely with the other Estates Administrators covering each other’s workload during absences and at peak times. They will also be required to support the Estates & Facilities Managers with administrative/secretarial tasks and to provide cover for Estates Main Reception.
- Good communication and tact are essential for this role to deal with the wide range of visitors to the department.
- The successful candidate must have a high standard of IT literacy and be experienced and skilled at taking minutes of meetings.
- The post holder must also be able to prioritise workload and work well under pressure.
Detailed job description and main responsibilities
The Job Description and Person Specification are attached to this job, please review for the full details and responsibilities
Supporting the Head of Operational Estates and Senior Estates Managers with secretarial / administration support, to include arranging meetings, producing all paperwork required, booking venues and taking minutes / notes, and project support.
Supporting the Estates Managers with administration support, to include:
- Issuing events to operatives and contractors
- Raising of sub-tasks for the maintenance team
- The scheduling of jobs from Resource Scheduler, Event Director and Express Events, including maintaining annual leave records on the CAFM system
- Handling maintenance queries via telephone and email
- Assisting with updating and administrating records of the CAFM system and water hygiene monitoring system
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Applying for this NHS job
This advert is for Estates Administrator with Bedfordshire Hospitals NHS Foundation Trust in Luton, East of England, England. It is listed as a Band 3 Estates and facilities role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent. The application deadline is 22 Jun 2026.
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