Search for more NHS jobs in Newcastle
Job overview
As a member of the Estates Admin team you will part of the Administration function within Estates and Facilities. This is a excellent opportunity to provide a diverse service to a number of key stakeholders within the Estates and Facilities team.
The Estates and Facilities team play a crucial role in making sure that healthcare facilities are safe, functional, and conducive to delivering high-quality patient care.
- Interview Date: 01 September 2026
- 22 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
NO AGENCIES PLEASE
Main duties of the job
Working within a team of administrative staff to support the provision of an efficient service and provide support for the wider Estates and Facilities Team.
This varied role gives the post holder the opportunity to interact with several key supporting functions within estates and facilities.
The postholder will provide comprehensive administrative support, organising and implementing day to day administrative tasks ensuring work is prioritised and completed in a appropriate and timely manner
Detailed job description and main responsibilities
- To provide comprehensive administrative support to the Estates Department on each site. To organise and effectively implement and monitor day to day administrative tasks. To ensure on going work is prioritised, processed and dealt with in an appropriate and timely manner.
- Provide full secretarial support as required including minute taking, filing, photocopying, message taking, and process ordering documentation.
- Provide an effective typing service – general correspondence, agendas, minutes, reports, emails etc.
- Estates Administration provides all clerical and secretarial support to Estates Staff.
Person specification
SKILLS
Essential
- Good communication skills and interpersonal skills
- Good organisational skills with the ability to prioritise workload and met deadlines
- Able to work effectively as part of a multidisciplinary team
- High level of accuracy and attention to detail
Desirable
- Ability to manage time effectively and work on own initiative
KNOWLEDGE
Essential
- Good level of general clerical experience
- Intermidiate knowledge of Microsoft Office
Desirable
- Experience of NHS computerised systems
- Advanced knowledge of Microsoft office
QUALIFICATIONS
Essential
- NVQ 3 / RSA 3 or equivalent or equivalent level experience
Desirable
- English and Maths at Level 2 or equivalent (GCSE 9-4 or A*-C or Functional/Key Skills Level 2)
WhatsApp job alerts
Get instant WhatsApp alerts for Band 3 Hospital Porter roles in Newcastle Upon Tyne
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Estates Administration with The Newcastle upon Tyne Hospitals NHS Foundation Trust in Newcastle Upon Tyne, North East and Yorkshire, England. It is listed as a Band 3 Estates and facilities role. The advertised salary is £25,760 - £27,476 pro rata. The contract type is Permanent. The application deadline is 09 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (23 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.