Endoscopy Booking Coordinator

Job overview

Endoscopy Booking Coordinator

Department: Endoscopy

Band 4

Hours: 28 hours per week

An exciting opportunity has arisen within the Endoscopy Team for a PART TIME Booking Coordinator, cover maternity leave.

This fixed-term role is a key part of the Endoscopy team, responsible for coordinating patient bookings and managing waiting lists to ensure patients receive timely care while supporting delivery of national waiting time and cancer pathway targets. The post holder will work closely with a variety of stakeholder to maximise list utilisation, manage complex pathways, and provide an efficient, patient-focused booking service.

The role involves day-to-day management of endoscopy waiting lists, appointment scheduling, capacity planning and validation of patient pathways. Working across a range of digital systems, the successful candidate will ensure patient records and waiting list data are accurate and up to date, proactively identify potential delays or breaches, and help implement service improvements to enhance patient access and experience.

The post holder will provide a high standard of customer service, responding to patient and staff enquiries, supporting new staff induction and training, and contributing to the smooth running of the department. Strong organisational skills, attention to detail and the ability to manage multiple priorities while building effective working relationships are essential.

We are unable to offer sponsorship for this role

Interview: 11/11/2026

Main duties of the job

“- NHS Survey, 2023

We care We communicate We collaborate We contribute

They feel supported in their employers making reasonable adjustments to help them carry out their work, rating an 82.9%

To deliver efficient, timely booking of endoscopy procedures and consistently ensure a patient-focused service which promotes good customer service and effective working relationships during the fixed-term period.

Detailed job description and main responsibilities

Waiting List Management

• Responsible for ensuring maximum use of all endoscopy lists liaising with the team, to escalate when lists appear underutilised / over utilised.
• Responsible for coordination of the waiting list validation process, ensuring the correct action is taken for patients who do not respond or who are not in a position to receive their treatment.
• Follow Trust policies and protocols to maintain a booking process which embraces patient choice.
• For complex admissions, ensure that diagnostic tests are arranged in consultation with clinical staff.

Data entry

• To be competent and confident with all elective processes and outpatient processes.
• Ability to add order, add waiting list, maintain waiting lists, remove, suspend, schedule, pull endoscopy reports, outpatient bookings in connection with endoscopy appointments. To identify and be responsible for identifying problems with admin processes, follow the correct reporting process, share information with colleagues and assist colleagues with training and understanding of bookings.
• Using Electronic Document Management (EDM) system and word to formulate patient letters.

Departmental Responsibilities

• The post holder will have responsibility for the day-to-day management of waiting lists and their theatre / diagnostic diary and liaison regarding these with all personnel involved. (Consultant, nurse Endoscopists, endoscopy admin manager, Divisional managers, operations managers, bed managers, pre-assessment, Endoscopy suite, MDT coordinators)
• To support with induction, training and development programmes for all new staff and staff from other areas that visit and receive training within the department
• To provide advice and guidance to colleagues within the department and outside ensuring, in conjunction with the manager, that they develop professionally within their roles.

Please refer to the job description for further details.