Emergency Department Clerical Officer

Job overview

The post holder will provide clerical, administrative and information technology support to the Emergency Department in relation to booking in of patients, patients being treated and cared for within the department, and to provide information for patients, relatives and internal and external agencies, on A&E status.

*As we run a 24 hr service 365 days per year each staff member is expected to work , Days, Nights, Weekends and Bank holidays including Easter and Christmas. All our shifts are 11.5 hrs and you would generally do 2 or 3 shifts per week, all shifts are 7-7, 7am to 7pm and 7pm to 7am.*

The post holder may be required to work anywhere in the department to cover short term absence or annual leave.

Main duties of the job

To be responsible for the reception of A & E patients on the computerised recording system.

To be responsible for producing and supplying all necessary paperwork to allow the processing of patients through the A & E department.

To Photocopy notes ready for patient to go to a ward

To be responsible for the accurate scanning of A & E notes and results if necessary.

To be responsible for the speedy retrieval of old A & E cards as necessary.

To be responsible for producing discharge letters, singly or in batch format, which are subsequently sent to GPs either by mail or electronic format.

To be responsible for dealing with telephone enquiries regarding patients who are presently in the Accident and Emergency Department and re-directing calls to the correct person.

To be responsible for making clinic appointments for patients who need to attend fracture, and other speciality clinics.

To be able to use Tel tracking when Flow Co is not available Login needed

To be responsible for maintaining confidentiality of patient information

To be responsible for placing Patients onto the Emis system for UTC appointments and 111 appointments then also to Arrive patients on Adastra for 111 appointments.

To be responsible for maintaining confidentiality of patient information.

To be responsible for the correct use of the PAS computer system and any other computerised systems under the terms of the Data Protection Act.

Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.