Elective Access Co-ordinator

Job overview

Elective Access Team

1 x 37.5 hour post

Permanent

The Access team is looking to recruit an enthusiastic, self-motivated Elective Access Co-coordinator to complement our existing friendly team. Your involvement in our team will help fulfil our commitment to delivering maximum clinic utilisation across the trust by monitoring capacity and demand in conjunction with the Access Team leader.

You will have good organisational skills and be able to manage your workload effectively. It is essential for you to be competent in using Careflow, e-RS booking systems and Directory of Services (update and maintenance).

We require good communication skills and an excellent telephone manner and professionalism is expected within this role at all times. You will have a good command of the English language with the ability to understand and accurately convey verbal and written information.

For further details / informal visits contact:

Mrs J Harris

01922 721172 ext 6835

Jayne.Harris@walsallhealthcare.nhs.uk

Main duties of the job

• The Outpatient booking and slot utilisation coordinator is essential in maximising clinic utilisation across the trust. Monitoring Capacity and demand on behalf of the Access Team leader.
• Monitor scheduling mailboxes and process requests in a timely manner
• Using initiative to ensure patients are booked in line with local and National access targets for Cancer and Referral to Treatment standards.
• To work in the Access Team and Call Centre environment supporting the Elective Access Team Leader, to provide a professional efficient and effective centralised booking service for a variety of Outpatient Clinics ensuring KPI’s are maintained. Coordinating Administrators and call centre operatives work to ensure effective use of resources.
• To support the Elective Access Team leader, with departmental staff IPDR’s, 121’s and training sessions for the team.
• Coordinate the workload for the wider team. while accepting direction and delegation from Elective Access Team Leader and on daily priorities.
• Coordinating activities within the ERS to support the Team leader deliver effective capacity and demand
• Deputise for the elective Access Team Leader as required.
• Offer divisional support in transformation huddles and work streams.
• Responsible for communicating work plan and activities to the Access Administrators ensuring daily plan is delivered.

Detailed job description and main responsibilities

• The Outpatient booking and slot utilisation coordinator is essential in maximising clinic utilisation across the trust. Monitoring Capacity and demand on behalf of the Access Team leader.
• Using initiative to ensure patients are booked in line with local and National access targets for Cancer and Referral to Treatment standards.
• To work in the Access Team and Call Centre environment supporting the Elective Access Team Leader, to provide a professional efficient and effective centralised booking service for a variety of Outpatient Clinics ensuring KPI’s are maintained. Coordinating Administrators and call centre operatives work to ensure effective use of resources.
• To support the Elective Access Team leader, with departmental staff IPDR’s, 121’s and training sessions for the team.
• Coordinate the workload for the wider team. while accepting direction and delegation from Elective Access Team Leader and on daily priorities.
• Coordinating activities within the ERS to support the Team leader deliver effective capacity and demand
• Deputise for the elective Access Team Leader as required.
• Offer divisional support in transformation huddles and work streams.
• Responsible for communicating work plan and activities to the Access Administrators ensuring daily plan is delivered.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.