eESS Administrator

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

PLEASE NOTE THIS VACANCY IS INTERNAL AND OPEN TO CURRENT NHS SCOTLAND STAFF ONLY

Position:

An opportunity has arisen for an eESS Support Assistant working within the HR Department based at Lister Street, University Hospital Crosshouse. Two positions are available, one permanent and one fixed term or secondment until 30th November 2026.

What you will do:

Working within the Resourcing Team, you will manage all employment services processes and provide support and advice to staff and managers on:

• terms and conditions of service including relevant HR policies
• all contractual and payroll information
• all aspects of the HR Information system (eESS) including

• ensuring that all data held within the system is accurate and held securely including, for example, post structure and attendance information.
• providing workforce information/reports
• checking professional registrations
• user account support of eESS
• providing training and support to managers on eESS functionality

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Educated to HNC level or equivalent knowledge, you will have excellent IT skills with the ability to use various systems and software packages, particularly an HR system, Excel and Access, together with a sound knowledge of HR policies, procedures and NHS pay and conditions of service. With well developed communication and interpersonal skills, you will have the confidence and ability to communicate with staff and managers at all levels of the organisation. You will have the ability to work effectively in a busy environment and manage conflicting demands, demonstrable organisation and prioritisation skills and the ability to work effectively as part of a team.

For further information on the requirements for the role please click the link below to view the person specification

Hours: 37 per week, Monday to Friday

If you want to find out more about the role, please contact Caroline McCluskey, Recruitment Services Manager at caroline.mccluskey@aapct.scot.nhs.uk

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date. Late applications will not be accepted.

For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/

To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/

Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.

Please check your email regularly (including junk folders) and also your JobTrain account for updates.

Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.

We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.

Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.

Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.