E&F Finance Administrator

Job overview

Oxford Health NHS Foundation Trust is seeking an organised and proactive Administrator to join our Estates team, playing a vital role in supporting the smooth and efficient delivery of services across the Trust. As Estates Administrator, you will be responsible for ensuring that purchasing processes and supplier payments run seamlessly, helping maintain strong relationships with suppliers while adhering to Trust procedures and financial controls. Your work will directly support the operational effectiveness of the Estates function.

Main duties of the job

Key responsibilities:

• Raise orders promptly in line with Trust SFIs and procurement policy.
• Receipt goods/services and coordinate timely invoice approval.
• Investigate, resolve and respond to complex or aged supplier invoice queries within financial procedures and deadlines.
• Handle sensitive queries from suppliers, Trust departments and
• Finance colleagues professionally.
• Provide advice and guidance on procurement/SFI requirements and local departmental processes.
• Use financial systems to track queries and proactively follow up to achieve agreed payment terms.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.  The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.