EA to the Clinical Director, Assoc Medical Director and Head of P&P

Job overview

To provide a fully comprehensive and first-class business administration service to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. Front of house, reputation and professional response is essential to achieve this. The post holder will deal with a broad range of very complex and sensitive issues and be a key point of contact, dealing with a wide range of staff and patients across the Trust, with external partners, the independent and private sectors.

To be a key resource to the Senior Management Team; ensuring the delivery of key operational and strategic objectives. This will result in the post holder leading and having responsibility for the development and implementation of specific projects and functions such as the various on-call rota’s, Medical recruitment and CT induction programme.

Main duties of the job

• To provide high level administration support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. This may include functions such , arranging local, national or international visits.
• To provide high level diary management support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy.
• To be responsible for ensuring the Senior Management team operates efficiently and effectively. This will include:
• Providing high level administrative and diary management support to sensitive and highly confidential situations.
• Management and support to Senior Management meetings including organising meetings, taking minutes and following up on actions
• Supporting the On-Call rotas.
• Organising all aspects relating to the recruitment of staff including the completion of ECFs, Job description liaison, advertising vacancies internally and externally and co-ordinating the interview process.
• To organize and facilitate Honorary SLaM Contracts within the service.
• Responding to a wide range of requests, enquiries and problems from Trust Board Level downwards and from the private and independent sectors. You will take action to ensure they are dealt with and resolved quickly, efficiently and sensitively as possible. You will be required to show a high level of discretion.

Detailed job description and main responsibilities

• Key Responsibilities
• To provide high level administration support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. This may include functions such as booking travel arrangements, arranging local, national or international visits.
• To provide high level diary management support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS.
• To Support other Senior Leadership Group members as required.
• Providing high level administrative and diary management support to sensitive and highly confidential situations.
• Management and support to Senior Management meetings including organising meetings, taking minutes and following up on actions
• Supporting the various On-Call rotas and leads.
• To Organise and administer the CT Induction Programme, ensuing feedback and evaluation of the training is in place
• To maintain annual leave, study leave and sickness and absence recording on behalf of the Medical Consultants.
• To provide a front of house service for the senior management offices, including managing the supplies ordering process, as well as general housekeeping.
• To support the administration team in ensuring that all admin and office process documents, structure charts and contact lists are maintained and that they are communicated throughout the Directorate as appropriate.
• To support the coordination and dissemination of teaching, training and education materials across the Directorate.
• To provide cross-cover in the event of absence within the senior leadership admin team.
• To coordinate events for both internal and external agencies such as team building events, structured away time, functions, conferences, workshops and visits from external organisations.
• *Please refer to the job description for further details.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.