Job requirements
Essential
16 listedRequirements the employer expects applicants to meet.
- Skills
Good keyboard and IT skills including knowledge of Microsoft Office – Word, Excel and Outlook
- Skills
Able to work to deadlines
- Skills
Knowledge of filing systems
- Skills
Excellent written and verbal communication skills
- Skills
Ability to work on own initiative and as part of a team
- Skills
Able to work in a pressurised environment
- Skills
Effective time management skills
- Skills
Ability to accept and manage change
- Experience
Evidence of substantial clerical experience, especially in relation to filing systems
- Experience
Experience and understanding of a Patient Administration System (PAS)
- Experience
Experience of an electronic Health Records tracking system
- Experience
Experience of an Electronic Document Management (EDM) System
- Experience
Previous experience of an Electronic Document Scanning Software
- Qualifications
Good standard of education to include GCSE or equivalent in English and Maths
- Qualifications
NVQ 3 in Business Administration or equivalent level of knowledge and experience
- Qualifications
Experience working within a Health Records or similar setting
Desirable
2 listedAdditional qualities the employer would prefer.
- Skills
Knowledge of NHS IT systems
- Qualifications
IT qualification or Experience using multiple different IT software packages.
Job overview
We are seeking a Digital Health Records Scanning Coordinator who is detail-oriented, digitally proficient, and passionate about working for the NHS, to join our dynamic team and play a vital role in the digitisation of patient records.
In this role, you will be responsible for preparing, scanning, indexing, and quality-checking patient documents to ensure accurate and secure digital storage. This essential function ensures complete and precise patient information is available at the point of care.
Main duties of the job
- Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
- Operate desk top scanners and associated software to digitise patient records.
- Accurately index scanned documents into the Electronic Document Management System (EDMS).
- Perform quality assurance checks to ensure completeness, clarity, and accuracy of scanned records.
- Handle confidential patient information in accordance with GDPR and data protection policies.
- Collaborate with clinical and administrative teams to resolve discrepancies or missing information.
- Maintain scanning equipment and report technical issues promptly.
A good working knowledge of Digital Systems is desirable, but a flexible approach set against a fast moving environment is essential. We are looking for a well organised and motivated person, with a can-do attitude and a keen eye for detail to maintain a high quality digital patient record.
Potential applicants should ensure they evidence the skills listed above in their application.
Detailed job description and main responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
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Applying for this NHS job
This advert is for Digital Health Records Scanning Co-ordinator with East Sussex Healthcare NHS Trust in Eastbourne, England. It is listed as a Band 3 Coordinator (discipline unspecified) role. The advertised salary is £25,760 - £27,476 per annum, pro rata. The contract type is Fixed term: 12 months (up to 12 months). The application deadline is 03 Nov 2026.
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