Job requirements
Essential
23 listedRequirements the employer expects applicants to meet.
- Skills
Ability to demonstrate knowledge of recent NHS modernisation policies and strategies.
- Skills
Knowledge of NHS data standards.
- Skills
Knowledge of data analysis
- Skills
Excellent attention to detail.
- Skills
Evidence of excellent analytical and judgment skills
- Skills
Knowledge of Trust policies and procedures and understanding of Data Protection Act 1998 and patient confidentiality.
- Experience
Relevant office / administrative experience.
- Experience
Customer care experience
- Experience
Relevant experience of collecting, collating data, and creating reports
- Experience
Previous experience of a job requiring numeracy.
- Experience
Previous experience of working within the NHS.
- Experience
Previous experience of NHS Patient Administration System or Child Health System
- Experience
Proven experience of MS Office, MS Outlook, MS Excel
- Qualifications
Educated to GCSE level or equivalent.
- Qualifications
NVQ Business and Administration 3 or RSA 3.
- Qualifications
GCSEs in Math’s and English
- Personal Qualities
Ability to work under pressure and deliver against short timescales
- Personal Qualities
Ability to prioritise and manage own workloads.
- Personal Qualities
Enthusiastic and motivated.
- Personal Qualities
Ability to work under own initiative, and work to tight deadlines
- Personal Qualities
Accurate and methodical
- Personal Qualities
Ability to project a professional, courteous image at all times.
- Other Job Requirements
Willingness to undertake training and develop within the role.
Desirable
4 listedAdditional qualities the employer would prefer.
- Experience
Relevant experience of using National Strategic tracing Service (NSTS).
- Experience
Relevant experience of working within a busy environment
- Qualifications
ECDL / MOST.
- Personal Qualities
Ability to work flexible hours if required.
Job overview
West Midlands Child Health Information Service (WMCHIS)
Birmingham Community Health Care Trust (BCHC) – Central Hub, in partnership with South Warwickshire NHS Foundation Trust (SWFT) – South Hub & Midlands Partnership NHS Foundation Trust (MPFT) – North Hub have secured the contract for West Midlands Child Health Information Service (WMCHIS) for 2023 – 2029.
An exciting opportunity has arisen within SWFT for a Data Quality Failsafe Assurance Adminstrator – Child Health South Hub. Covering the South of the West Midlands (Coventry, Warwickshire, Herefordshire & Worcestershire).
Main duties of the job
The post holder will work within the Child Health Department (CHD) supporting the requirement to ensure that all data relating to the Healthy Child, Screening & Immunisation Programmes is of the highest possible quality.
The post holder will be responsible for monitoring the completeness of data fields within the Child Health Information System.
The post holder will contribute to the optimisation of data collection, validation and processing, including proposal for the improvement and or streamlining of existing processes and information presentation and at all times maintaining a high level of security and confidentiality of data.
The post holder will receive data from clinicians and prepare it into the required format to allow data uploads into the Child Health Information System (CHIS)
Detailed job description and main responsibilities
Key Result Areas:
Processing of Birth notifications via the Batch processing and automatic email functionalities within the CHIS
Process data via the following systems / uploads:-
NHS Digital uploads
Demographic links facility within CHIS
Education Extracts via secure file from Local Authorities
Neonatal infant physical examination system (NIPE Smart)
Neonatal Hearing screening system (SMART4HEARING)
Newborn Bloodspot Failsafe system (NBBS Failsafe)
Hepatitis B Failsafe system (HepB Failsafe)
CarePlus electronic record transfer ( Facility within CHIS to transfer computerised copy of CHIS record nationally to other CHD)
National Spine Summary Care Record (SCR)
Health Intelligence Immunisation extracts / data Uploads
Fast Healthcare Interoperability Resource system (FHIR)
Provide a failsafe assurance role for the Hep B, Newborn bloodspot & Childhood Immunisation programmes. Escalating missed screens, late immunisations & noncompliance to Public Health England Screening & Immunisation Teams.
Produce and disseminate data quality reports from Child Health System to agreed departmental standards.
Liaise with Universal Nursing Teams, GP Practices and individuals to chase and correct data deficiencies highlighted in data quality reports on a daily basis.
Validate weekly reports concerning missing NHS numbers, duplicates, incomplete demographic details and other discrepancies.
Access the population registers of relevant NHS organisations and NHS strategic tracing services to check current patient demographic details.
Provide analysis support to Data Quality / Failsafe Team Leader by utilising appropriate query tools (e.g. Microsoft Excel, Access and other data sources for monitoring, forecasting and audit purposes.
Produce, distribute and follow up of following documentation to GP Practice, Health Visitors and other agencies.
Scheduling,
Queue lists,
Fail to Attend,
Out of circulation
Outstanding clinical session sheets.
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Applying for this NHS job
This advert is for Data Quality/Failsafe Administrator with South Warwickshire University NHS Foundation Trust in Warwick, England. It is listed as a Band 3 Data analyst role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent. The application deadline is 12 Oct 2026.
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